Project Coordinator, Systems & Operations, Ruder Finn

Ruder Finn•New York, NY

38d•$55,000 - $75,000

About The Position

Ruder Finn is seeking a highly organized and tech-savvy Project Coordinator, Systems & Operations to support website content management, internal platforms, awards coordination, and AI-driven initiatives across the organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and is passionate about improving systems and processes.

Requirements

Minimum of 2 years of relevant experience in operations, project coordination, or a similar role
Strong organizational skills with the ability to manage multiple priorities and deadlines
Experience with website content management systems and/or SharePoint
Ability to demonstrate strong project management and coordination skills
Curiosity and enthusiasm for AI tools and digital innovation
Strong communication skills and ability to collaborate across global teams
Detail-oriented with a proactive, problem-solving mindset
Comfortable working independently while managing multiple stakeholders
Demonstrate a high degree of autonomy by proactively identifying opportunities, generating innovative ideas, and independently driving initiatives forward

Responsibilities

Manage and maintain digital content across the company website and the agency’s internal sharepoint platform, ensuring information is accurate, current, organized, and aligned with brand standards
Partner with internal stakeholders across the organization to implement website updates, content enhancements, and platform improvements while helping drive accountability around timelines and deliverables
Monitor website and platform performance, identify opportunities to improve usability and engagement, and support ongoing optimization efforts
Coordinate the end-to-end external awards submission process by tracking deadlines, gathering materials, coordinating submissions utilizing various entry portals, and maintaining organized records of outcomes and entries
Act as an AI-forward team member by exploring opportunities to integrate AI into workflows, supporting the creation and maintenance of custom GPTs and related tools, and identifying ways to improve efficiency, knowledge sharing, and employee experience through innovation
Collaborate across global teams and manage multiple priorities in a fast-paced environment while maintaining strong attention to detail and organization