Project Coordinator, Strategic Initiatives and Partnerships

Virginia Tech•Blacksburg, VA

3d•Hybrid

About The Position

Virginia Tech is seeking a highly organized, proactive, and detail-oriented project coordination professional to join the Innovation and Partnerships team. This position supports a dynamic portfolio of strategic initiatives, executive engagement, partnership development, and operational priorities. The role is ideal for a quick learner who thrives in a fast-paced, high-impact environment and brings strong organizational skills, attention to detail, and the ability to manage multiple priorities. The Project Coordinator supports the implementation of leadership priorities by coordinating timelines, tracking deliverables, preparing briefing materials and communications, and maintaining systems that support visibility and execution. The position coordinates complex scheduling and communications on behalf of senior leadership, supports office-level budgeting and financial tracking, and organizes key internal initiatives, including alumni career resource platforms and partnership-related efforts. The role requires sound judgment, discretion, and the ability to work effectively with senior university leaders, corporate executives, and external partners. It supports coordination and progress across key efforts and is central to how work gets done. As a key member of the team, this role provides project coordination, operational support, and high-level administrative support for the Director of Strategic Initiatives and Partnerships. Success in this role requires professionalism and the ability to support executive workflows while ensuring consistent follow-through across initiatives. This role may include occasional travel to support team initiatives and partnership activities, typically involving a few overnight stays every few months.

Requirements

Relevant degree or equivalent training/experience in business, communications, or related field/discipline
Demonstrated experience in project management and coordination, operations, including managing multiple priorities, timelines, and deliverables
Experience supporting senior leaders or executives, including calendar management, meeting coordination, and professional communications
Familiarity with business and financial concepts (e.g., budgeting, accounting, or expense tracking), or demonstrated ability to learn and apply these concepts
Proficiency with standard office and productivity tools (e.g., Microsoft Office Suite, calendar systems, virtual meeting platforms)

Nice To Haves

Relevant professional certifications such as Certified Administrative Professional (CAP), Certified Executive Assistant (CEA), Certified Associate in Project Management (CAPM), or similar credentials in project coordination, operations, or administrative leadership
Experience with budgeting, financial tracking, or administrative operations
Familiarity with CRM systems, project management tools, or data tracking systems
Experience working in higher education, corporate engagement, or a partnership-driven environment

Responsibilities

Coordinate timelines, track deliverables, prepare briefing materials and communications, and maintain systems that support visibility and execution.
Coordinate complex scheduling and communications on behalf of senior leadership.
Support office-level budgeting and financial tracking.
Organize key internal initiatives, including alumni career resource platforms and partnership-related efforts.
Provide project coordination, operational support, and high-level administrative support for the Director of Strategic Initiatives and Partnerships.
Support executive workflows while ensuring consistent follow-through across initiatives.
Occasional travel to support team initiatives and partnership activities, typically involving a few overnight stays every few months.