Project Coordinator, Special Projects Group

Tarlton Corporation•St. Louis, MO

7d•Hybrid

About The Position

Tarlton is a St. Louis-based contractor whose Special Projects Group handles renovations, upgrades, tenant work, and fast-turn projects delivered under a Master Service Agreement (MSA) with a long-standing client. The Project Coordinator is central to this operation, responsible for setting up projects, managing paperwork and systems, and closing them out. This role offers a comprehensive understanding of construction project management from award through turnover and serves as the first step in the project management career path.

Requirements

Two or more years of administrative, project support, or coordination experience.
A track record of managing many small deadlines across concurrent projects without dropping items.
Comfortable working directly with subcontractors, vendors, and client contacts.
High school diploma or equivalent required.
Valid driver’s license required.
Microsoft Excel at an intermediate level for multi-project trackers and reporting rollups.
Proficiency in Word, Outlook, and Teams.

Nice To Haves

Construction, engineering, or A/E industry experience preferred.
Construction management graduates and candidates with relevant internship experience are encouraged to apply.
Associate’s or bachelor’s degree in Construction Management, Business, or a related field preferred.
Bluebeam Revu preferred.

Responsibilities

Set up new projects in Viewpoint, Procore, and Egnyte, and keep records current.
Upload and distribute drawings, specifications, and addenda.
Maintain the project directory with accurate contact information.
Set up Building Connected sites and invite subcontractors.
Track and file Owner Purchase Orders.
Support cost book setup and initial data entry.
Draft subcontract and purchase order requisition forms.
Coordinate subcontractor pricing and draft proposals.
Schedule safety kickoff meetings and track Site-Specific Safety Plans.
Verify legal and OSHA-required site postings.
Administer client badging and site access.
Maintain submittal, RFI, and drawing logs.
Complete permit applications and track them through issuance.
Assemble quarterly client reporting.
Collect and file record drawings, warranties, and O&M manuals.
Enter punch list items in Procore and assign them to subcontractors.
Support scheduling of pre-commissioning, TAB, and final commissioning.
Perform other duties as assigned.