Project Coordinator, Small Projects

Black & McDonald Limited•Ashton, ON

1d•CA$60,000 - CA$65,000•Onsite

About The Position

Black & McDonald’s Facility Management & Operations team is expanding! We are seeking committed, collaborative professionals who are eager to contribute to a hardworking and innovative team. We currently have an AWR Coordinator position available in the Ashton, Ontario area. The AWR Coordinator position typically reports directly to the AWR Manager or designate. This role will be responsible for the execution and coordination of Additional Work Requests (AWRs), ensuring projects are scheduled, tracked, and delivered efficiently, and fully prepared for billing.

Requirements

College diploma or university degree in Business Administration, Facilities Management, or a related field (or equivalent experience)
Minimum 2–3 years of experience in facility management, service coordination, or operations support roles
Strong written and verbal communication skills, with the ability to coordinate across multiple stakeholders
Highly organized with demonstrated planning, scheduling, and prioritization capabilities
Strong attention to detail with a focus on accuracy and compliance
Ability to work independently in a fast-paced, multi-tasking environment
Working knowledge of facility management or service delivery environments
Proficient in Microsoft Office Suite and work order management systems
Must be Canadian Citizens
Must be able to obtain and maintain a Secret clearance (Canadian Citizen with 10 years of continuous residency within Canada)

Nice To Haves

Facilities Management or project management certifications (e.g., FMP, PMP)
Experience working within contract-based or KPI-driven environments
JDE experience

Responsibilities

Create and manage AWR work orders throughout the project lifecycle
Coordinate internal teams and subcontractors to meet project schedules and milestones
Ensure site readiness, including access, sequencing, and logistics
Support the AWR Manager with tracking project progress and providing regular status updates to stakeholders
Support the AWR Manager in validating scope execution and ensuring all deliverables are completed
Compile project documentation including service reports, field tickets, and certifications
Monitor WIP and support the AWR Manager in ensuring AWRs are completed within the scheduled period
Prepare and submit draft billing packages for client review
Move completed work to billing-ready status and coordinate with Billing team
Other administrative duties as required