Project Coordinator, Professional Membership Programs

American Heart Association • Dallas, TX

4d • $30 - $35 • Hybrid

About The Position

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association (AHA) has an excellent opportunity for a temporary, part‑time Project Coordinator (approximately 20 hours per week for a 6‑month assignment ) on our Professional Membership Awards team, supporting programs based out of our National Center office in Dallas, TX. The preferred candidate will be based in Dallas and will be able to work on-site one day per week. The Project Coordinator will be responsible for the implementation of member recognition programs at the Association’s scientific meetings, including scholarships, travel grants, awards, and lectures targeted at recognizing excellence in early career investigators, clinicians, researchers, students, and other professionals. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs .

Requirements

• High School Diploma or Equivalent.
• Minimum of 3 years of administrative and/or project coordination experience.
• Strong written and verbal communication skills.
• Excellent problem solving, project management, time management, and organizational skills.
• Must be able to manage competing priorities and work independently with minimal supervision.
• Requires proficiency in Microsoft Office 365 Business, OneDrive, Adobe Acrobat Pro, SharePoint, and competency using Excel spreadsheets.
• Ability to learn new software applications as needed.

Nice To Haves

• Bachelor's degree preferred.
• Some college or BA in Communications, Business, Marketing, or related areas

Responsibilities

• Coordinate and monitor project timelines, communicating project needs and status updates effectively.
• Monitor and respond to internal and external communications related to awards.
• Prepare, process, and track award-related correspondence, documentation, and support requirements.
• Assist with execution of award selection committee meetings.
• Maintain accurate data and tracking for award program logistics and implementation.
• Support the manager with coordination related to award budgets, vendors, and presentation logistics.
• Support marketing, communication, and fulfillment efforts for scientific meetings and other initiatives as assigned.

Benefits

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED