Project Coordinator, PDS Projects

JLL•Sacramento, CA

2d•$75,000 - $84,000•Remote

About The Position

As a Business Support team member for PDS Projects at JLL, you'll serve as the central hub for external department data flowing into the Capital Plan and manage critical project status documentation for the Oracle account Project Management Office. In this role, you'll be responsible for validating, cleansing, and standardizing data from multiple departments — including Transactions, TSSO Business Justifications, Sustainability initiatives, the Emergency Project Program, GEC Lab Projects, and Capital Planning Department Staffing Enhancement Requests — into a single, consistent system of record. You'll connect updates across service layer applications and offline trackers on a daily basis, ensuring that business justification updates, project status changes, and scope data from Facility Management, TSSO, and other lines of business are accurately reflected. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this role plays a key part in improving data integrity, audit readiness, and cross-team visibility across the capital project portfolio. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with multiple departments to ensure data accuracy and consistency.

Requirements

2–5 years of experience in data entry, data management, project coordination, PMO, or operations support roles
Strong Excel skills, including data cleansing, reconciliation, and basic reporting capabilities
High attention to detail with demonstrated ability to identify data discrepancies and inconsistencies across multiple sources
Proven ability to manage high-volume, repetitive data processing tasks accurately on a daily basis
Strong organizational skills with the ability to manage multiple data sources and priorities simultaneously
Clear written and verbal communication skills for coordinating with multiple departments and stakeholders
Ability to work independently, follow structured processes, and maintain consistency across recurring tasks
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience working with project management or systems of record tools such as Adaptive Work, Smartsheet, MS Project, or similar platforms
Background supporting real estate, facilities, construction, or capital programs
Familiarity with PMO governance processes and audit-readiness requirements
Experience establishing data standardization protocols or process improvement initiatives

Responsibilities

Serve as the primary intake point for raw, unprocessed data arriving from multiple external departments and lines of business, performing comprehensive validation and cleansing
Process project status changes for deferred, cancelled, on-hold, and JLL role change projects, documenting status change rationale and maintaining complete audit trails
Update business justification records based on inputs from Facility Management, TSSO, and other lines of business to ensure accuracy across all systems
Monitor updates across service layer applications and connect the dots between systems on a daily basis to maintain data consistency
Reconcile systems of record with corresponding offline trackers, performing routine data quality reviews and identifying discrepancies
Establish and maintain standardized delivery protocols in coordination with external departments to resolve recurring data gaps
Support PMO governance processes by ensuring underlying data is accurate, current, and audit-ready for leadership reviews
Flag recurring data gaps, workflow inefficiencies, or process breakdowns to PMO leadership and recommend process improvements
Perform high-volume, repetitive data processing tasks with precision to maintain the integrity of the capital project portfolio