Project Coordinator, Municipal

Cobb, Fendley & Associates, Inc.•Austin, TX

4h•Hybrid

About The Position

CobbFendley is seeking an experienced Municipal Project Coordinator in our Austin office. Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service. Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource.

Requirements

Basic understanding and minimal practical experience; requires guidance and supervision.
1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.
Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required.
Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required.
Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

Responsibilities

Provide support to Supervisor and various Leads and/or Project Managers in the following areas. This is not an exclusive list and other duties will be assigned as necessary.
Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines.
May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts.
May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc.
May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders).
Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.).
Prepare and file various project related documents, reports, and estimates, including processes and procedures.
As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external with clients.
Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.).
Prepare and submit permits, project documents, construction packages, etc.
Assist in documenting departmental and project related processes and procedures.
Contact and request drawings, documents, etc. from utilities, municipalities, etc.
Attend team meetings, meeting with clients and with jurisdictions.
Identify various jurisdictions permitting processes.
Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.