Municipal Project Technician

Rettew•Mechanicsburg, PA

3d•Onsite

About The Position

RETTEW is seeking a Municipal Project Technician to support its Municipal Engineering team in Mechanicsburg, Pennsylvania. The role works closely with an experienced Municipal Project Technician to keep projects organized, maintain accurate project financial information, and help ensure deliverables are completed on schedule. The technician supports projects from setup through billing, bidding, construction administration, and closeout, with Municipal project support as the primary assignment. The position also provides administrative support to the Vice President of Planning & Design and a Regional Director, including calendar and email coordination, meeting preparation, communications, and follow-up. As workload allows and coverage is coordinated, the technician may assist other Planning & Design Project Technicians during absences or periods of peak activity. RETTEW provides structured onboarding, including peer-led Municipal training, hands-on practice, review of early deliverables, and ongoing support with systems and processes. This is an office-based position in Mechanicsburg, Pennsylvania, requiring regular in-person collaboration. The work involves desk-based project and document coordination, communication across RETTEW offices, and occasional travel to another office for training or collaboration. RETTEW is a 100% employee-owned engineering consulting firm that has served clients since 1969. Its multidisciplinary teams provide practical solutions to infrastructure and community challenges, guided by the values Act Like an Owner, Value Relationships, and Exemplify Excellence.

Requirements

High school diploma or equivalent.
At least four years of related experience in project coordination, project financial or billing support, construction administration, operations support, or comparable work.
Hands-on experience organizing project records, tracking deadlines, and supporting accurate financial or billing-related processes.
Experience preparing, reviewing, and maintaining detailed documents, with strong grammar, proofreading, formatting, and follow-through.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams, with particular strength in Word and Excel.
Ability to manage competing requests, communicate status and questions promptly, learn new systems, and work collaboratively with project teams and leaders.
Professional judgment and discretion when handling confidential or sensitive information.

Nice To Haves

Experience with Deltek Vantagepoint, particularly project setup, project structures, contract amounts, billing terms, project expenses, accounts payable, subconsultants, or billing; comparable project accounting or ERP system experience is also valuable.
Experience preparing specifications and bid packages or supporting construction administration, submittals, contracts, change orders, and project closeout.
Experience in engineering, architecture, environmental, construction, municipal, or another project-based professional services organization.
Experience with PennBid, Autodesk Forma Build, Procore, or similar construction management software systems.
Experience coordinating calendars, email, meetings, and communications for managers or senior leaders.

Responsibilities

Support project setup and maintenance in Deltek Vantagepoint, including project structures, records, and related setup information.
Enter and verify approved contract amounts, budgets, billing terms, and other project information using approved documentation and established procedures.
Support project expenses and subconsultant processes by tracking supporting documentation, commitments, and related financial information.
Assist with accounts payable invoices and check requests, including project coding, documentation, and approval coordination.
Verify that project and check-request information agrees with the corresponding Vantagepoint project setup, flag discrepancies, and coordinate corrections.
Provide billing and invoicing support, maintain billing documentation, and work with Project Managers and Financial Services to resolve questions.
Help monitor project scope, schedules, budgets, revenue, variances, deadlines, and action items; maintain reports, tracking tools, and project files.
Prepare, format, proofread, and coordinate specifications, bid packages, advertisements, addenda, bid tracking, tabulations, and award documents, including use of online bidding platforms.
Support construction administration through contract documents, submittals, change orders, contractor correspondence, payment-related documentation, meeting materials, and closeout records.
Organize proposals, agreements, reports, schedules, templates, correspondence, and other deliverables; check completeness, accuracy, formatting, and adherence to established standards.
Coordinate project meetings, due dates, document distribution, internal follow-up, and communications with Project Managers, technical staff, and supporting departments.
Provide administrative support to the Vice President of Planning & Design and a Regional Director, including calendar and email coordination, meeting logistics, agendas, reports, presentations, communications, and action-item follow-up.
Anticipate routine administrative needs, track commitments and deadlines, and handle sensitive employee, client, and business information with discretion.
Communicate competing requests or scheduling conflicts promptly so the designated supervisor can determine priorities.
Cross-train in selected Planning & Design Project Technician processes to provide coordinated backup when needed, such as document production, hard-copy submissions, and shipping.
Work collaboratively with other Project Technicians while maintaining Municipal project responsibilities as the primary assignment.
Participate in structured onboarding and training in RETTEW systems, project setup, billing and financial coordination, document standards, bidding, construction administration, and Municipal team processes.