Municipal Project Technician

RETTEW•Mechanicsburg, PA

4d•Onsite

About The Position

RETTEW is seeking a Municipal Project Technician to support its Municipal Engineering team in Mechanicsburg, Pennsylvania. The role supports projects from setup through billing, bidding, construction administration, and closeout, keeping project information organized, financial records accurate, and deliverables on schedule. The position works closely with an experienced Municipal Project Technician and participates in a structured onboarding program with peer-led training, hands-on practice, early deliverable review, and ongoing support in RETTEW systems and processes. Municipal project support is the primary assignment. The technician also provides administrative support to the Vice President of Planning & Design and a Regional Director, including calendar and email coordination, meeting preparation, communications, and follow-up. As workload allows and coverage is coordinated, the role may provide backup support to other Planning & Design Project Technicians. The position is office-based in Mechanicsburg and requires regular in-person collaboration. Work involves desk-based project and document coordination, communication across RETTEW offices, and occasional travel to another office for training or collaboration. RETTEW is a 100% employee-owned engineering consulting firm whose multidisciplinary teams serve infrastructure and community needs.

Requirements

High school diploma or equivalent.
At least four years of related experience in project coordination, project financial or billing support, construction administration, operations support, or comparable work.
Hands-on experience organizing project records, tracking deadlines, and supporting accurate financial or billing-related processes.
Experience preparing, reviewing, and maintaining detailed documents, with strong grammar, proofreading, formatting, and follow-through.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams, particularly Word and Excel.
Ability to manage competing requests, communicate status and questions promptly, learn new systems, and work collaboratively with project teams and leaders.
Professional judgment and discretion when handling confidential or sensitive information.

Nice To Haves

Experience with Deltek Vantagepoint, particularly project setup, project structures, contract amounts, billing terms, project expenses, accounts payable, subconsultants, or billing; comparable project accounting or ERP system experience is also valuable.
Experience preparing specifications and bid packages or supporting construction administration, submittals, contracts, change orders, and project closeout.
Experience in engineering, architecture, environmental, construction, municipal, or another project-based professional services organization.
Experience with PennBid, Autodesk Forma Build, Procore, or similar construction management software systems.
Experience coordinating calendars, email, meetings, and communications for managers or senior leaders.

Responsibilities

Support project setup and maintenance in Deltek Vantagepoint, including project structures, records, and related setup information.
Enter and verify approved contract amounts, budgets, billing terms, and related project information using approved documentation and established procedures.
Support project expenses and subconsultant processes by tracking documentation, commitments, and financial information.
Assist with accounts payable invoices and check requests, including project coding, documentation, and approval coordination.
Verify that project and check-request information agrees with Vantagepoint project setup, flag discrepancies, and coordinate corrections.
Provide billing and invoicing support, maintain billing documentation, and work with Project Managers and Financial Services to resolve questions.
Help monitor project scope, schedules, budgets, revenue, variances, deadlines, and action items; maintain reports, tracking tools, and project files.
Prepare, format, proofread, and coordinate specifications, bid packages, advertisements, addenda, bid tracking, tabulations, and award documents, including use of online bidding platforms.
Support construction administration through contract documents, submittals, change orders, contractor correspondence, payment-related documentation, meeting materials, and closeout records.
Organize proposals, agreements, reports, schedules, templates, correspondence, and other deliverables, checking completeness, accuracy, formatting, and adherence to established standards.
Coordinate project meetings, due dates, document distribution, internal follow-up, and communications with Project Managers, technical staff, and supporting departments.
Provide administrative support to the Vice President of Planning & Design and Regional Director, including calendar and email coordination, meeting logistics, agendas, reports, presentations, communications, and action-item follow-up.
Anticipate routine needs, track commitments and deadlines, and handle sensitive employee, client, and business information with discretion.
Communicate competing requests or scheduling conflicts promptly so the designated supervisor can determine priorities.
Cross-train in selected Planning & Design Project Technician processes and provide coordinated backup support when needed, including document production, hard-copy submissions, and shipping.
Collaborate with other Project Technicians while maintaining Municipal project responsibilities as the primary assignment.