Project Coordinator, Marketing Operations

Trinchero Family Estates•St. Helena, CA

19d•Onsite

About The Position

Trinchero Family Wine and Spirits is seeking a highly organized and solutions-driven Trade Marketing Operations Project Coordinator to support the growing marketing team behind our award-winning portfolio of wine and spirits. This pivotal project management and traffic coordination role is the heartbeat of our creative process—managing workflows, tracking timelines, and keeping cross-functional teams aligned amid shifting priorities and fast-paced deliverables. You will serve as the hub connecting creative, production, and brand marketing teams, helping move projects forward—from digital assets to point-of-sale materials. Our ideal candidate is a proactive, detail-oriented project manager who remains calm under pressure, brings structure to complexity, and communicates clearly as priorities evolve. This role offers meaningful exposure across teams and opportunities for growth within a collaborative, people-first organization.

Requirements

Bachelor’s degree or equivalent experience in a related field
2+ years of project coordination, traffic management, or project management experience, ideally within a creative, marketing, or operations environment
Exceptional organizational skills with the ability to manage multiple projects, shifting priorities, and tight deadlines with accuracy and follow-through
Clear, confident written and verbal communication skills, with the ability to align cross-functional partners and manage expectations at all levels
Demonstrated ability to remain composed, solutions-oriented, and effective in a fast-paced, deadline-driven environment
Strong critical thinking and problem-solving skills, with the ability to assess trade-offs and escalate risks appropriately
Collaborative and diplomatic working style, with a strong sense of ownership and accountability
Proficiency with project management tools; experience with Wrike or similar platforms preferred
Familiarity with creative processes and timelines; experience supporting point-of-sale materials or the alcohol beverage industry is a plus

Responsibilities

Manage the project lifecycle for creative, point-of-sale, and digital marketing initiatives, ensuring projects are completed on time, within scope, and with appropriate stakeholder alignment
Act as the department administrator for Wrike, the project management system, including user onboarding, workflow optimization, and dashboard/report creation
Intake, assess, and prioritize incoming project requests; communicate feasibility, timing, and required resources to internal stakeholders
Build and manage project schedules, assign tasks, and ensure clear handoffs across teams
Lead project kickoff and status meetings as appropriate; proactively communicate updates, risks, and changes
Partner with creative services, production, brand marketing, compliance, and other cross-functional teams to ensure alignment on deliverables
Identify and escalate potential delays or resource constraints while contributing to solutions and process improvements
Continuously evaluate and refine project workflows to increase efficiency and clarity
Pull reports and analyze data from the project management system, making recommendations related to assigned areas of responsibility
Support production and the trade marketing operations team with additional projects as needed