Project Coordinator, Marketing & Communications

APS•College Park, MD

1d•Remote

About The Position

The Project Coordinator drives the successful execution of prioritized Marketing & Communications initiatives from intake through delivery. This role provides operational structure, workflow management, and cross-functional coordination to support APS’ mission and business goals. In close partnership with Marketing & Communications Owners, the Project Coordinator maintains clear project intake, documentation, timelines, and accountability across the project lifecycle. This role ensures work is well-scoped, visible, and executed efficiently within established prioritization and governance frameworks. The ideal candidate is highly organized, proactive, detail-oriented, and effective at managing multiple priorities in a collaborative, fast-paced environment. APS is a remote-first work environment, meaning employees primarily work from home. In-person meetings are held when there is a clear business need or benefit, and employees may be required to attend such meetings .

Requirements

Bachelor’s degree in communications, marketing, business administration, or related field. Equivalent experience may be considered in lieu of degree.
Minimum of 3 years of project coordination or project management experience, preferably within marketing or communications environments. Experience supporting complex, multi-project workflows is strongly preferred.
Demonstrated experience managing multiple concurrent initiatives in a structured intake or workflow environment.
Strong organizational and time-management skills.
Experience working within project management platforms (e.g., Jira, Asana, Airtable, Smartsheet).
Ability to anticipate risks and proactively solve problems.
Excellent written and verbal communication skills.
Strong documentation and process discipline.
Ability to work cross-functionally and manage by influence.
Detail-oriented with the ability to maintain accuracy across multiple moving pieces.
Comfort operating within a governance framework and defined prioritization model.

Nice To Haves

Experience in a nonprofit, association, scientific, or mission-driven organization is a plus.

Responsibilities

Intake Translation & Project Setup Maintain project requests within APS project management systems (e.g., Jira, Asana, Airtable). Ensure intake submissions, prioritization tier, briefs, expected outcomes, and success metrics are documented and accessible. Confirm clarity of scope prior to execution; identify and resolve gaps or ambiguities early.
Project Planning & Kickoff Coordination Schedule and facilitate project kickoffs for Tier A and Tier B (high- and medium-priority) initiatives, as designated. Prepare agendas, documentation, and supporting materials. Document key decisions, including deliverables, audiences, timelines, roles, risks, and success measures. Partner with Marketing & Communications Owners to develop and maintain RACI documentation.
Operational Project Management Manage day-to-day workflows, timelines, and task assignments across projects. Maintain accurate project status updates and dashboards. Identify risks, scope changes, and blockers; escalate proactively to Marketing & Communications Owners and Directors. Track and document scope, timeline, and priority adjustments. Monitor project backlog to ensure visibility and appropriate sequencing of lower-tier work. Close projects in all systems upon completion.
Cross-Functional Coordination Facilitate coordination across writers, designers, digital teams, and subject-matter experts. Track cross-project dependencies and resource constraints. Ensure appropriate stakeholders are engaged at each stage of execution. Support collaborative problem-solving to maintain project momentum.
Reporting, Metrics & Continuous Improvement Track and report on operational metrics (e.g., on-time delivery, rework rate, cycle time, backlog aging). Identify workflow inefficiencies and recommend process improvements. Facilitate post-project reflections and capture lessons learned. Partner with Process Owners to strengthen intake and delivery systems.
Editorial Calendar Coordination Manage the integrated Marketing & Communications editorial calendar across channels (web, email, social, events, campaigns). Align intake priorities with campaign timelines and publishing schedules. Provide visibility into upcoming launches, deadlines, and key communications milestones. Partner with content owners and channel leads to ensure asset readiness and timely publishing. Monitor calendar adherence and identify gaps, duplication, or over-saturation risks.
Additional Responsibilities Perform other duties as assigned.

Benefits

Flexible schedules and ability to work remotely
8% employer-paid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insurance: employee coverage 100% employer paid
Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
Disability insurance: employee coverage 100% employer paid
Voluntary Accident & Critical Illness insurance
Healthcare, Commuter & Dependent care flexible spending accounts
Vacation: 15 days annually
Generous holiday leave: 17 paid office closures; includes one week closure at the end of December
Personal leave: 4 days annually
Volunteer leave: 1 day annually
Sick leave: 10 days annually
Bereavement & Compassion leave: 2 -15 days based on loss
12 weeks employer-paid family leave
College tuition reimbursement plan
Job related seminar & continuing education 100% employer paid
Professional Certification/Recertification 100% employer paid
Training and professional development; access to LinkedIn Learning on-demand courses
Employee Assistance Program
Mindfulness Meditation: live and on-demand classes