Project Coordinator IV - Multichannel Marketing and Insights (Medical Surgical)

Medtronic•North Haven, CT

1d•Remote

About The Position

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require 10% of travel to enhance collaboration and ensure successful completion of projects. We are hiring a Project Coordinator IV to join the Core Surgical Innovations (CSI), MMI Content Compliance team. This role supports Medical Surgical Marketing programs by coordinating and managing advertising and promotional (Ad/Promo) content submissions through Medtronic’s compliance system, Veeva/PromoMats. This role is ideal for a highly organized and detail‑oriented project coordinator who thrives in a regulated environment and can successfully manage multiple projects in parallel. The role partners closely with Marketing, Regulatory, Legal, and other review teams to maintain visibility into project status, proactively address issues, and keep work on track, compliant, and on schedule. The Project Coordinator IV plays a key role in enabling compliant marketing execution by facilitating collaboration, driving process adherence, and supporting continuous improvement across review workflows. Success in this role requires strong communication skills, the ability to prioritize effectively, and a proactive approach to problem‑solving in a fast-paced environment. We value what makes you unique. At Medtronic, you’ll be part of a company that thinks differently to solve problems, drive progress, and deliver meaningful solutions that make a lasting impact on patients and healthcare professionals around the world. This team has a flexible work environment with team members working remotely. If you're excited about working on a talented team in the rewarding field of healthcare technology, we want to hear from you!

Requirements

Minimum of 6 years of relevant experience in project management or coordination
Functional knowledge of Adobe Acrobat and Microsoft Office (i.e., Word, Powerpoint, Excel, and Teams)
Excellent organizational and time-management skills
Excellent interpersonal skills: communication, listening, collaboration, and negotiation
Exceptional verbal/written communicator
Ability to follow brand and style guidelines with an innovative mindset
Ability to quickly learn new concepts and adapt to a changing environment
Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards
Experience in medical device, healthcare, or other highly regulated industry
Knowledge of Veeva/PromoMats and Workfront project management tool
Experience with cloud-based tools such as SharePoint, OneDrive, etc.
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required

Responsibilities

Create, submit, and manage content within the document control system (Veeva/PromoMats) to support on-time project delivery
Assigns reviewers and routes materials through established review and approval workflows
Tracks review progress and communicates status updates, feedback, and edit requests to content owners via the Workfront system
Supports content owners throughout the review process to ensure timely completion and final approval in PromoMats
Facilitate cross-functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency.
Balance multiple projects while maintaining quality and meeting deadlines
Act as a self-starter, managing a high volume of requests from multiple business units
Contribute to discussions and decisions around workload prioritization
Ensure all submissions include required claims, substantiation, and reference documentation
Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution
Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs.
Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements
Identify opportunities to improve processes and systems to enhance team performance
Partner with cross-functional teams including MMI Creative, Marketing, and other internal stakeholders to drive successful outcomes
Communicate clearly and professionally to share ideas, address issues, drive decision-making, and negotiate to resolve challenges
Exemplify a culture of compliance excellence, accountability, collaboration, and problem-solving

Benefits

Medtronic offers a competitive Salary and flexible Benefits Package
We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)