Project Coordinator IV (R&D Implant Engineering & Santa Ana Site)
About The Position
The Project Coordinator IV provides administrative and coordination support to Medtronic’s Research and Development leadership team in Interventional Cardiology Therapies. The role supports the Vice President of R&D and other functional leaders, coordinating schedules, travel, engagements, communications, meetings, and administrative operations. It also tracks strategic initiatives and project commitments, supports leadership events and visits, and helps improve administrative processes. The role is based onsite in Santa Ana, California, four days per week, with less than 10% travel. The position requires working across a matrixed organization and collaborating with stakeholders across regions and time zones. The anticipated application window closes November 13, 2026.
Requirements
- High school diploma or GED.
- At least 10 years of relevant experience.
Nice To Haves
- Bachelor’s degree.
- Previous Medtronic experience.
- Strong proficiency in Microsoft Office Suite, including Office Forms, Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced, dynamic environment.
- High work ethic, professionalism, discretion, and emotional intelligence.
- Team-oriented and collaborative working style.
- Advanced interpersonal skills for collaborating with executives and other assistants.
- Interest in aligning business-level communication with the corporate brand.
- Experience planning events or large-group meetings.
- Hands-on project management experience, including use of planning tools.
- Ability to work under pressure in a dynamic environment.
- Maturity, discretion, and integrity when handling sensitive and confidential information.
Responsibilities
- Provide proactive administrative support to the Vice President of R&D, including calendar management, travel arrangements, coordination of internal and external meetings and conferences, and expense submissions.
- Provide administrative support to R&D functional leadership, including calendar management and meeting logistics.
- Track strategic R&D and site initiatives, action items, and cross-functional commitments to ensure follow-through.
- Serve as a central coordination point for the VP of implant engineering and other R&D engineering disciplines, internal teams, clients, and partners.
- Coordinate staff meetings, prepare agendas and minutes, and track action items.
- Assist in preparing department presentations, objectives, and other materials for internal and external meetings.
- Coordinate ICT leadership team meetings at the site and ensure readiness for corporate leadership visits, team offsites, leadership summits, and special customer events.
- Coordinate large-scale meeting logistics, including rooms, audiovisual support, catering, pre-event materials, day-of setup, contract and payment processing, and meeting minutes.
- Track project timelines and deliverables to ensure alignment with strategic priorities.
- Support onboarding of new team members.
- Order supplies and manage office needs.
- Use problem-solving skills to improve processes and systems.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Global well-being program
- Incentive plans, including eligibility for a short-term Medtronic Incentive Plan
- 401(k) plan with employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement, subject to IRS earning minimums
- Capital Accumulation Plan, subject to eligibility
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
