Project Coordinator IV (R&D Implant Engineering & Santa Ana Site)

Medtronic • Santa Ana, CA

3d • Onsite

About The Position

The Project Coordinator IV provides administrative and coordination support to Medtronic’s Research and Development leadership team within Interventional Cardiology Therapies. The role supports the Vice President of R&D and other R&D functional leaders through executive assistance, communication and coordination, project tracking, event planning, and administrative operations. The position works onsite in Santa Ana, California, four days per week, and requires less than 10% travel.

Requirements

• High school diploma or GED.
• Minimum of 10 years of relevant experience.

Nice To Haves

• Bachelor’s degree.
• Previous Medtronic experience.
• Strong proficiency in Microsoft Office Suite, including Office Forms, Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong work ethic, professionalism, discretion, and emotional intelligence.
• Team-oriented and collaborative working style.
• Advanced interpersonal skills for collaborating with executives and other assistants.
• Interest in aligning business-level communication with the corporate brand.
• Event or large-group meeting planning experience.
• Hands-on project management experience, including use of planning tools.
• Ability to work under pressure in a dynamic environment.
• Maturity, discretion, and integrity when handling sensitive and confidential information.

Responsibilities

• Provide proactive administrative support to the Vice President of R&D, including calendar management, travel arrangements, coordination of internal and external meetings and conferences, and expense submissions.
• Provide calendar and meeting logistics support for R&D functional leaders reporting to the CP of R&D.
• Track strategic R&D and site initiatives, action items, and cross-functional commitments to support follow-through.
• Act as a central coordination point for the VP of implant engineering, other R&D engineering disciplines, internal teams, clients, and partners.
• Coordinate staff meetings, prepare agendas and minutes, and track action items.
• Assist with department presentations, objectives, and other materials for internal and external meetings.
• Align stakeholders across regions and time zones in a matrixed organization.
• Coordinate ICT leadership team meetings and support readiness for corporate leadership visits, team offsites, leadership summits, and special customer events.
• Coordinate large-scale meeting logistics, including room reservations, audiovisual support, catering, pre-event materials, day-of setup, contract and payment processing as needed, and meeting minutes.
• Track project timelines and deliverables and ensure alignment with strategic priorities.
• Support onboarding of new team members.
• Order supplies and manage office needs.
• Use problem-solving skills to improve systems and processes.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long-term disability leave
• Dependent daycare spending account
• Tuition assistance or reimbursement
• Well-being program
• Incentive plans, including eligibility for the Medtronic Incentive Plan
• 401(k) plan with employer contribution and match
• Short-term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non-qualified Retirement Plan Supplement, subject to IRS earning minimums
• Capital Accumulation Plan for eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED