Project Coordinator II

Medtronic • Grand Rapids, MI

5d • Onsite

About The Position

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life A career at Medtronic is like no other. We’re purposeful. We’re committed. And we’re driven by our Mission to alleviate pain, restore health, and extend life for millions of people worldwide! We do meaningful work that contributes to improving the lives of others. At our Grand Rapids site, we support critical manufacturing operations through strong maintenance planning, data driven prioritization, and a commitment to safety, quality, and continuous improvement. The Project Coordinator plays a key role in ensuring equipment reliability, preventative maintenance execution, and efficient coordination between technicians, engineers, vendors, and support teams. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We work a minimum of five days per week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. As a Project Coordinator, you will be responsible for planning, coordinating, and optimizing maintenance activities to support safe, compliant, and efficient manufacturing operations. This role partners closely with Maintenance Technicians, Engineering, Facilities, Metrology, Supply Chain, and external vendors to ensure work is properly scoped, planned, kitted, scheduled, and executed.

Requirements

• Requires minimum of 2 years of relevant experience.

Nice To Haves

• Experience supporting manufacturing equipment in a regulated industry (medical device, pharma, aerospace).
• Familiarity with Ariba, ReadSoft, and P‑card processes.
• Experience with maintenance KPIs, PM compliance tracking, and audit support.
• Knowledge of 6S, Kanban, and continuous improvement methodologies.
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Responsibilities

• Generate, review, and manage maintenance work orders within the CMMS, ensuring accuracy, completeness, and compliance with site procedures.
• Develop and maintain preventive maintenance (PM) plans, job plans, and schedules to minimize downtime and extend equipment life.
• Create PM kits and coordinate vendor visits to support on‑time execution of maintenance activities.
• Prepare and analyze heat maps and maintenance data to identify high‑priority assets and focus areas.
• Support weekly Grand Rapids maintenance meetings, including agenda preparation and communication of upcoming PM activities.
• Serve as a key CMMS power user, maintaining asset records, item numbers, drawings, PMs, job plans, and labels.
• Track and report maintenance KPIs, PM compliance, and backlog metrics.
• Troubleshoot and resolve CMMS‑related issues impacting PM execution or reporting.
• Support parts management activities by working with the central store and maintenance teams to ensure material availability.
• Interface with vendors through Ariba to obtain quotes, place orders, and follow up on critical spare parts.
• Assist with invoice processing and issue resolution using ReadSoft, including timely submission of P‑card invoices.
• Support service request intake and resolution while reinforcing quality and safety expectations.
• Assist engineers and supervisors with audits, reports, and documentation related to maintenance, equipment, and compliance.
• Participate in 6S audits and Kanban management, contributing to an organized and efficient maintenance environment.

Benefits

• Medtronic offers a competitive Salary and flexible Benefits Package
• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long-term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well-being program)
• Incentive plans
• 401(k) plan plus employer contribution and match
• Short-term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees