Project Coordinator I

Dean Snyder Construction Co•Gretna, NE

1d•Onsite

About The Position

The Project Coordinator I supports the Project Management team by ensuring smooth project setup, documentation, job cost/admin workflows, and subcontractor compliance. This role utilizes industry-specific construction software and Excel to manage contracts, commitments, change orders, job cost reporting, invoices, and closeout details. Additionally, the Project Coordinator I assists with bid outreach, permits, plan distribution, and project logs (RFI/submittals), ensuring project information is accurate, organized, and progressing. This position involves cross-training with related project support roles and includes minimal reception/office support as needed.

Requirements

1–3 years of experience in an administrative, billing, bookkeeping, or project support role.
Comfortable using Microsoft Office, especially Excel.
Strong attention to detail, reliability, and ability to handle sensitive information appropriately.
Ability to organize, proofread, and reconcile documents with accuracy.
Willingness and ability to learn industry-specific software and processes.
Strong communication skills and ability to work independently after training.
Valid driver’s license and ability to meet MVR standards.

Nice To Haves

Construction experience.
Experience as a Project Coordinator, Project Admin, or in construction accounting.
Familiarity with construction software (e.g., job cost, commitments, change orders, pay apps).
Experience with auditing job cost items, retainage, lien waivers, COIs, or subcontractor compliance.

Responsibilities

Set up new projects in company systems, including issuing project numbers and entering/importing estimates for job cost tracking.
Prepare and send project contracts (AIA and project-specific) using industry software.
Track returned documents and maintain current and complete project files.
Collect, verify, and maintain subcontractor/vendor requirements such as COIs, lien waivers, pay apps, and invoices.
Perform credit checks and confirm bonding when needed.
Maintain accurate, up-to-date, and easily accessible compliance documentation.
Enter and maintain commitments, change orders, and back charges.
Support PMs with subcontractor payment tracking by reviewing pay apps, reports, and coding to correct job phases.
Route bills and commitments for PM approval before submission to Accounts Payable.
Help maintain accurate customer/project account data.
Create routine job cost reporting (time/materials).
Assist with reconciling invoices, change orders, retainage, and committed costs at closeout.
Coordinate day-to-day project admin needs, including bid/quote support, permit paperwork, and plan/spec distribution.
Track project logs like RFI/submittals and ensure information flow.
Follow up with subcontractors and suppliers to keep paperwork, communication, and timelines on track.
Provide reception coverage, including greeting visitors, answering/directing calls, and managing mail/packages.
Order office supplies.