Project Coordinator, Hardware Partnerships

Gimlet Labs•San Francisco, CA

2d•$225,000 - $275,000

About The Position

Gimlet is building the first multi-silicon neocloud designed for fast, efficient AI inference. We combine large-scale compute infrastructure with an execution platform that partitions AI workloads and maps each stage to the hardware best suited to run it. We work with foundation labs, hyperscalers, and AI-native companies, giving our team access to technical problems spanning frontier models, production infrastructure, and emerging hardware. As Project Coordinator, Hardware Partnerships, you will be a force multiplier for Gimlet Labs’ Hardware Partnerships team. Gimlet is building a heterogeneous AI cloud, and its hardware relationships span technical evaluations, POCs, commercial negotiations, financing, supply and deployment. You will help the team keep those parallel threads organized and moving. You will work closely with the Hardware Partnerships lead and partnership owners to prepare partner meetings, maintain Notion pages and trackers, capture actions and commitments, and follow through across Engineering, GTM, Supply Chain, Finance, Legal, Infrastructure and PMO. Partnership owners lead strategy and own the overall partner outcome; you make them more effective by keeping information, milestones and dependencies clear. As you build context and judgment, you may take ownership of smaller workstreams directly. Exceptional organization, follow-through, judgment and learning agility matter more than a specific title or years of project-management experience.

Requirements

Exceptional organization and follow-through, with the ability to manage multiple parallel threads
High attention to detail while keeping the most important priorities in view
Strong written and verbal communication, including the ability to turn messy discussions into clear actions and concise updates
Sound judgment and discretion, including knowing when to act independently and when to escalate
The ability to adjust quickly as priorities, information and deadlines change
High agency and a proactive approach to noticing gaps, solving problems and closing the loop
Learning agility and curiosity, with the ability to build context across technical, commercial and operational topics
Comfort working across functions and following up persistently and professionally with busy internal and external stakeholders

Nice To Haves

Experience in project or program coordination, team operations or executive support
Experience maintaining Notion or similar collaboration and project-tracking tools
Experience in hardware, AI infrastructure, cloud or another technology company
Experience supporting technical teams or coordinating complex cross-functional projects
Experience in partner- or customer-facing work, including meeting preparation and tracking external commitments

Responsibilities

Prepare partner meetings with current context, open items, decisions needed and required inputs so the team can use meeting time effectively
Capture actions, decisions and commitments with clear owners and deadlines, and follow through until they are resolved
Keep Notion partnership pages, trackers and project information accurate, current and easy to use across the portfolio
Track technical evaluations, POCs, commercial workstreams and deployment milestones, keeping progress and upcoming commitments visible
Coordinate dependencies and deliverables across Engineering, GTM, Supply Chain, Finance, Legal, Infrastructure, PMO and partner teams
Surface risks, blockers, overdue actions and decisions early, using judgment about what to resolve directly and what to escalate
Build lightweight status updates and repeatable operating rhythms that reduce the time partnership owners spend reconstructing context and chasing follow-ups
Take ownership of smaller projects or work streams as your context and capability grow, with clear scope and accountability