Project Coordinator Facilities Full Time Days

Stanford Health Care Tri-Valley•Pleasanton, CA

17h•$42 - $55•Onsite

About The Position

The Project Coordinator is responsible for maintaining, reconciling, and monitoring project plans, project schedules, budgets, and related materials to ensure successful achievement of organizational initiatives. The scope of work includes organizing, attending and participating in stakeholder meetings, documenting and following up on important actions and decisions from meetings, generating and analyzing data, and preparing necessary presentation materials, reports, project plans and related work. The essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned. Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of the physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources. Provides work-lead direction and/or train others. Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work. Advises Executive Sponsors as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified. Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness. Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital’s policy management tools and committees. Maintains liaison with other programs, offices, and departments across SHC-VC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized. Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate. Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions. Mains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies. Performs other related and incidental duties as assigned or needed. Employee must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital. C-I-CARE is the foundation of Stanford Healthcare – Tri-Valley's patient-experience and represents a framework for patient-centered interactions

Requirements

Baccalaureate degree required
Minimum of two (2) years of experience in increasingly responsible administrative support with a focus on supporting projects, data analysis, and development of presentation materials.
Knowledge of general practices, program, and/or administrative specialty.
Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
Knowledge of English grammar, spelling, and punctuation.
Familiarity and understanding of project management principles and practices.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations with numerous and diverse demands.
Ability to learn, interpret, and apply a wide variety of policies and procedures.
Ability to organize and plan work and projects, including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Ability to communicate effectively, using C-I-CARE, both orally and in writing.
Ability to establish and maintain effective working relationships.

Responsibilities

Maintaining, reconciling, and monitoring project plans, project schedules, budgets, and related materials.
Organizing, attending, and participating in stakeholder meetings.
Documenting and following up on important actions and decisions from meetings.
Generating and analyzing data.
Preparing presentation materials, reports, project plans, and related work.
Coordinating and participating in the implementation of activities such as seminars, conferences, workshops, and fairs.
Developing and coordinating new ideas and concepts for program themes.
Coordinating all program logistics, materials, and resources.
Providing work-lead direction and/or training to others.
Administering activities of assigned programs, including developing, implementing, and supervising related procedures, processes, services, and systems.
Training employees in proper methods and procedures and ensuring correctness of work.
Advising Executive Sponsors on the status of current activities and additional or expanded program requirements.
Making recommendations for solutions to identified problems.
Monitoring and evaluating program effectiveness, investigating trends, and recommending and implementing modifications to improve program effectiveness.
Coordinating and/or participating in public or agency-facing activities, including preparing and releasing documents and reports, and responding to inquiries.
Managing access to hospital regulatory and compliance software.
Managing the implementation of the hospital’s policy management tools and committees.
Maintaining liaison with other programs, offices, and departments to coordinate program business and accomplish program objectives.
Interfacing with external organizations such as Joint Commission and California Department of Public Health (CDPH).
Assisting in the preparation of budgets.
Monitoring, verifying, and reconciling expenditure of budgeted funds.
Preparing reports and conducting preliminary analyses setting forth progress and adverse trends.
Providing input into appropriate program recommendations or conclusions.
Maintaining files and records pertaining to various clinical locations and the hospital, such as licenses to conduct business, city, county, and state permits.
Preparing reports to requesting agencies.
Performing other related and incidental duties as assigned or needed.