Project Coordinator - Construction
About The Position
Optima Living is a leading senior living and continuing care provider in Western Canada, founded in 2007 with a mission to provide a home-like experience in seniors housing and care. They offer a range of services including Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Their innovative approach includes Spark, Your Wellness, Your Way, a proprietary brain health and care model. Optima Living proudly serves over 4,300 residents and is guided by their North Star, 'Let us welcome you home™', focusing on People, Place, and Community. They are committed to a resident-first philosophy and redefining aging with purpose, creating communities where seniors live with dignity, connection, and joy. The Project Coordinator plays a critical role in supporting the successful execution of multiple development and construction projects within Optima Living’s growing portfolio. This position is responsible for coordinating project documentation, tracking key deliverables, maintaining project systems, and supporting communication between internal stakeholders, consultants, contractors, and external partners. Working closely with the Director of Development, the Project Coordinator helps ensure projects remain organized, compliant, and on schedule through effective administrative coordination and proactive project support. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys working across multiple concurrent projects.
Requirements
- Diploma or degree in Construction Management, Project Management, Business Administration, Engineering, Architecture, or a related field
- Minimum 2–4 years of experience supporting construction, development, infrastructure, or capital projects
- Experience using project management and collaboration platforms such as Procore, SharePoint, Microsoft Project, or similar systems
- Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
- Ability to manage multiple competing priorities in a fast-paced environment
- Strong written and verbal communication skills with exceptional attention to detail
- Clear Police Information Check
- Clear Vulnerable Sector Check
Nice To Haves
- Experience working in real estate development, construction, healthcare, seniors living, or a related industry is considered an asset
- Experience supporting multi-site or large-scale projects is considered an asset
Responsibilities
- Maintain and update project documentation, logs, trackers, and reporting tools across multiple development projects
- Coordinate and maintain RFI logs, drawing logs, permit trackers, change logs, action item lists, and closeout documentation
- Prepare, organize, and distribute meeting agendas, meeting minutes, and follow-up action items
- Assist with project scheduling, milestone tracking, and coordination of project deliverables
- Support permit submission processes and track approvals, renewals, and jurisdictional requirements
- Maintain organized project filing systems within SharePoint, Procore, or other project management platforms
- Coordinate document control processes to ensure project records remain accurate and current
- Support communication and coordination between consultants, contractors, vendors, and internal stakeholders
- Assist in coordinating design meetings, project reviews, and consultant deliverables
- Track outstanding items and follow up with project stakeholders to ensure timely completion
- Support preparation of project dashboards, status reports, and presentations for leadership and investors
- Assist the Development team with procurement coordination, project onboarding, and administrative project setup
- Monitor project documentation and ensure records are aligned with established processes and standards
- Assist with tracking project budgets, invoices, change orders, and project-related documentation
- Support the Development team in preparing reports, summaries, and project updates
- Identify administrative gaps or process inefficiencies and recommend improvements where appropriate
- Ensure confidentiality and professionalism when handling sensitive business and project information
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
