Construction Project Coordinator

State of Ohio • Columbus, OH

3d • Onsite

About The Position

The Project Department’s Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects. This role involves preparing and processing contract documents, facilitating approvals, responding to inquiries, and managing various project-related administrative tasks. The coordinator will also monitor and assist in the bid process, conduct bid openings, and prepare recommendations for award letters. Additionally, this position acts as a Prevailing Wage Coordinator.

Requirements

• 12 mos. exp. as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection
• OR 3 mos. trg. or 3 mos. exp. in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos. trg. or 3 mos. exp. in reading blueprints &/or specifications; or demonstrate proficiency
• Must be able to provide own transportation

Nice To Haves

• Construction Maintenance

Responsibilities

• Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments
• Processes contract documents (e.g., receives, reviews, verifies the required information & enters data)
• Completes entries to certain project forms & ensures all forms are accurately completed
• Facilitates approvals for all contracts
• Prepares Controlling Board criteria for funding releases
• Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval)
• Responds to inquiries from contractors, A/Es, owners, & interested parties
• Provides direction in completing required forms & documents
• Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data)
• Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order)
• Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion
• Reviews & processes liability insurance certificate updates
• Compiles, organizes & maintains various documents
• Follows up & responds to problems/issues arising during the project life cycle
• Researches information related to projects
• Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents
• Prepares MS Power Point presentation & conducts informational presentations as assigned
• Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines
• Establishes bid date
• Prepares legal advertisements for publication in the newspaper & on the Commission website
• Notifies all parties involved (e.g., owners, A/E’s, construction managers)
• Attends pre-bid conference & assists in advising contractors about process & procedures
• Conduct public bid openings & prepares bid tabulations
• Assists the construction team in verifying submitted documents
• Verifies bidders' bonds
• Prepares recommendations for award letters
• Prepares contracts & verifies documents
• Acts as a Prevailing Wage Coordinator

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed