Construction Project Coordinator

Ecosystem • Toronto, ON

3d • CA$70,000 - CA$85,000

About The Position

At Ecosystem, we believe we should be accountable for results. That’s why we've integrated engineering and construction, seeing our projects through from design concept to implementation and commissioning. And that's how we can efficiently solve complex energy and decarbonization challenges in the built environment. In this context, you will play a key role in supporting the flow of the project; helping structure information, maintain alignment across stakeholders, and ensure that key actions are followed through. You take initiative, anticipate needs, and contribute to keeping the project progressing smoothly from one phase to the next.

Requirements

• At least 3 years of experience in project coordination.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, environment.
• Ability to synthesize and communicate information clearly and effectively.
• Attention to detail and rigor in documentation and follow-ups.
• Strong communication skills and a client-oriented mindset.
• Proficiency with Microsoft Office tools (MS Project, Excel, Word, Outlook, etc.).
• Proactive and ownership-driven: you anticipate needs, follow up effectively and help drive progress.

Responsibilities

• Coordinate schedules (MS Project), meetings, and project documentation in collaboration with the Project Team to support design and construction activities.
• Support tender and contract processes, including preparing and issuing RFPs, collecting bids, and consolidating information for analysis.
• Organize and participate in project meetings; ensure key information, decisions, and action items are clearly documented and shared.
• Monitor project progress by preparing status reports and ensuring timely communication of updates and key developments.
• Create and manage COs and RFIs.
• Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow).
• Bring structure to large volumes of information, extract what matters, ensure project documentation is complete and up to date.
• Ensure compliance with Occupational Health & Safety requirements for construction projects.
• Act as a central communication hub, facilitating collaboration among team members, managing project records, and upholding document quality and maintaining momentum.
• Assist colleagues in using project tools, processes, and systems.

Benefits

• People-first culture: we live our values through Diversity, Equity, and Inclusion (DEI), Corporate Social Responsibility (CSR), Innovation, and Social Committees, and celebrate our shared success through company events like Ecofest.
• Base salary (approximate range of $70,000 - $85,000 depending on seniority and merit) benchmarked and reviewed annually.
• Generous paid time off: starting with 15 vacation days, 5 personal days, 10 public holidays, plus a week off to recharge during the end of year holidays.
• Comprehensive group insurance from day one (health, visual, dental, life insurance, AD&D) plus easy access to health support through Telemedicine and an Employee Assistance Program, with a 60% employer contribution.
• Employer contribution to a retirement savings plan.
• Comprehensive training & development offer: access to mentorship, internal and external trainings, second language group courses, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed