Project Coordinator – Construction & Development

Aquilini Group•Vancouver, BC

3d•Onsite

About The Position

The Project Coordinator – Construction & Development will support the VP, Construction & Development in overseeing various real estate development projects, ensuring they are completed on time, within scope, and within budget. This role requires excellent organizational skills, a solid understanding of project management principles, and a keen ability to communicate effectively with stakeholders at all levels. This position is predominantly site based; and candidates must be able to travel to project sites as required to support construction activities and stakeholder coordination.

Requirements

3–5 years of experience in project coordination, construction, or real estate development.
Post-secondary education in Construction Management, Engineering, Architecture, Business, or a related field.
Good understanding of construction and development processes, including permits, contracts, and project timelines.
Strong organizational skills with the ability to manage multiple tasks and keep projects on track.
Ability to coordinate and communicate with contractors, consultants, and internal teams.
Comfortable conducting site visits and ensuring work meets safety and quality standards.
Good communication and reporting skills (written and verbal).
Detail-oriented with a focus on accuracy, compliance, and quality.
Proficiency in Microsoft Office.
Must have access to a personal vehicle and a valid driver’s license.

Nice To Haves

Knowledge of project management tools is an asset.
Experience supporting budgets and tracking project costs is an asset.
Basic procurement and site purchasing experience is a plus.
NB residency (Moncton & surrounding areas) is a plus.

Responsibilities

Assist the construction team in planning and executing construction and development projects from inception to completion.
Coordinate with architects, engineers, contractors, and other stakeholders to ensure project milestones are achieved.
Track project timelines, deliverables, and budgets to ensure adherence to project plans.
Manage documentation, including contracts, permits, and change orders.
Conduct site visits to monitor progress and ensure compliance with safety regulations, quality standards, and project specifications.
Assist in resolving on-site issues and coordinate with the construction team to ensure seamless workflow.
Assist in preparing and monitoring project budgets, ensuring cost-effectiveness and identifying potential cost-saving opportunities.
Review and track invoices, change orders, and project expenditures.
Maintain regular communication with internal teams, external partners, and stakeholders, providing updates on project status, risks, and issues.
Prepare and present project reports and documentation for internal and external audiences.
Identify potential risks to the project and assist in developing strategies for mitigation.
Assist in developing contingency plans to address potential project delays or obstacles.
Maintain project management documentation, including schedules, reports, and progress updates.
Assist in preparing tender documents, reviewing bids, and evaluating contractor proposals.
Ensure projects meet all legal, safety, and environmental standards and requirements.
Assist in quality control efforts by coordinating inspections and reviewing project outputs with the ability to recognize and identify construction built quality and identify deficiencies.