Project Coordinator - Compliance

Geostabilization International•Carmel, IN

About The Position

GeoStabilization International (GSI), Access Limited, and RoadGuard together form a leading infrastructure solutions platform dedicated to protecting people and strengthening critical infrastructure across North America and New Zealand. GSI is the premier geohazard mitigation firm specializing in emergency slope stabilization, landslide repair, grouting, and micropiles through innovative design-build delivery. Access Limited brings over a century of steep-slope expertise and operates North America’s largest fleet of spider excavators, delivering complex rockfall and geotechnical solutions in the most challenging environments. RoadGuard, founded in 2024, unites industry-leading roadway safety companies providing guardrail, bridge railing, highway signage, fencing, and specialty fabrication services. Across all our businesses, we are driven by innovation, extreme ownership, technical excellence, and a relentless commitment to measurable results that improve safety and infrastructure resilience. Operations & Compliance Coordinator POSITION SUMMARY Lead compliance, regulatory adherence, and operational coordination across RoadGuard, GSI, and Access Limited project portfolios. Serve as the critical bridge between engineering, field operations, procurement, and client management—ensuring rigorous documentation and flawless compliance tracking at every stage. As the RoadGuard East compliance lead, you'll own IFTA and fleet compliance, fuel reconciliation, EZPass management, oversized vehicle permits, ECMS support, prequalifications, and NY EBO compliance. Collaborate seamlessly across contracts, prequalifications, RoadGuard East operations, and job setup and logistics to support the Director of Operations in preventing compliance gaps and keeping projects on time and on budget.

Requirements

High school diploma or equivalent
2+ years of experience in project coordination, construction compliance, contract administration, or operations support
Demonstrated contract review and compliance identification experience
Intermediate proficiency in Excel, Word, and web-based project management/accounting platforms
Exceptional attention to detail and organizational skills
Professional communication and multitasking abilities
Working knowledge of IFTA, fleet compliance, DOT, ECMS, EZPass, oversized vehicle permits, and NY EBO regulations

Nice To Haves

Advanced Excel skills (formulas, data organization, reporting); comfort with Word and web-based project management/accounting platforms
Identify missing or conflicting terms, cost overruns, and compliance risks before they become problems
Flag risks, deadlines, and data gaps before they escalate

Responsibilities

Review contracts against bid estimates to identify cost gaps (traffic control, permitting, labor) and compliance risks; escalate findings to management
Manage bond, insurance, and OCIP coordination to ensure adequate coverage for labor, liability, and specialized hazards
Oversee NJ/PA/DE DOT prequalification including DC18 forms, employer verification, and certifications; coordinate DBE/EEO documentation
Execute B2W to ProContractor mapping, bid portal submissions, site visits, and field data collection
Monitor project schedules and budgets, flag variances, maintain documentation, and facilitate communication between internal teams and clients
Own the RoadGuard East compliance program—IFTA, fleet tracking, fuel reconciliation, EZPass, oversized permits, ECMS, and NY EBO compliance
Review contracts for compliance and risk; provide assessment and recommendations to management
Own the RoadGuard East compliance portfolio independently: IFTA, fleet tracking, fuel reconciliation, EZPass, oversized permits, ECMS, and NY EBO compliance
Manage and maintain driver qualification files, equipment registration, prequalifications, and compliance records
Identify and communicate compliance risks, schedule threats, and budget concerns directly to the Director of Operations