Project Coordinator/Community Planning (grant funded) - Community Health - Camden County, NJ
About The Position
The Project Coordinator provides administrative support to the New Jersey Department of Health Division of HIV, STD, TB Services, primarily through the New Jersey HIV Community Planning Group (NJHPG). Working directly with the NJHPG Program Director and Community Planner, the coordinator supports organization, communication, planning, training, reporting, and administrative activities. The position supports all three facets of the grant: quality improvement projects, training and capacity development, and HIV planning group activities. Responsibilities include coordinating administrative operations and NJHPG meetings and events; preparing meeting materials and taking or transcribing minutes; assisting with reports and presentations; supporting project communications and status reporting; maintaining program tracking systems; entering data for program reporting; and communicating with government and community stakeholders as directed. The role also requires awareness of NJHPG deliverables and requirements and handling confidential information sensitively.
Requirements
- Bachelor’s degree or an equivalent combination of education and experience.
- Three years of experience in an office setting.
- Excellent computer, analytical, communication, and networking skills, with attention to detail.
- Excellent interpersonal skills and strong multitasking abilities.
- Ability to deal sensitively with many types of people across the enterprise and handle confidential information.
- Expertise using Microsoft Office software.
- Organizing workflow and meeting critical deadlines.
Nice To Haves
- Lived or professional experience in or with communities disproportionately affected by HIV.
- Experience organizing workflow and meeting critical deadlines.
Responsibilities
- Organize and schedule meetings and appointments.
- Produce and distribute correspondence, memos, letters, faxes, and forms.
- Book travel arrangements and submit and reconcile expense reports.
- Maintain computer and manual filing systems.
- Prepare meeting materials and take or transcribe minutes for NJHPG meetings and events.
- Assist in preparing reports and presentations for NJDHSTS and NJHPG.
- Conduct data entry in coordination with the Program Director for program reporting requirements.
- Assist in preparing project communication documents, including verbal and written materials.
- Assist in preparing printed and electronic reports and presentations for project status reporting.
- Maintain organized tracking systems and spreadsheets for appropriate program activities.
- Communicate with government and community stakeholders as directed by the supervisor.
- Maintain awareness and understanding of NJHPG deliverables and requirements.
- Interact with co-workers, visitors, and other staff consistent with Jefferson Health values.
Benefits
- Medical insurance, including prescription coverage
- Supplemental insurance
- Dental insurance
- Vision insurance
- Life and AD&D insurance
- Short- and long-term disability
- Flexible spending accounts
- Retirement plans
- Tuition assistance
- Voluntary benefits, including access to group insurance rates and discounts
- Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
