Project Coordinator/Community Planning (grant funded) - Community Health - Camden County, NJ
About The Position
The Project Coordinator provides administrative support to the New Jersey Department of Health Division of HIV, STD, TB Services, primarily through the New Jersey HIV Community Planning Group (NJHPG). Working directly with the NJHPG Program Director and Community Planner, the coordinator supports organization, communication, planning, training, reporting, and administrative activities. The role supports all three facets of the grant: quality improvement projects, training and capacity development, and HIV planning group activities. The position handles general administrative duties, including arranging meetings and travel, managing correspondence and files, preparing meeting materials, taking and transcribing minutes, and helping prepare reports and presentations. It also supports NJHPG program reporting, communication, activity tracking, and coordination with government and community stakeholders. The coordinator is expected to understand the NJHPG’s deliverables and requirements and to interact with colleagues, visitors, and staff in keeping with Jefferson Health’s values.
Requirements
- Bachelor’s degree, or an equivalent combination of education and experience.
- Three years of experience in an office setting.
- Excellent computer, analytical, communication, and networking skills, with attention to detail.
- Excellent interpersonal skills and strong multitasking abilities.
- Ability to deal sensitively with many types of people across the enterprise and handle confidential information.
- Expertise working with Microsoft Office software.
Nice To Haves
- Lived or professional experience in or with communities disproportionately affected by HIV.
- Ability to organize workflow and meet critical deadlines.
Responsibilities
- Organize and schedule meetings and appointments.
- Prepare and distribute correspondence, including memos, letters, faxes, and forms.
- Book travel arrangements and submit and reconcile expense reports.
- Maintain computer and manual filing systems.
- Prepare meeting materials and take or transcribe minutes for NJHPG meetings and events.
- Assist with preparing reports and presentations for NJDHSTS and NJHPG.
- Enter data in coordination with the Program Director to meet program reporting requirements.
- Assist in preparing verbal and written project communication materials.
- Assist in preparing printed and electronic reports and presentations for project status reporting.
- Maintain organized tracking systems and spreadsheets for program activities.
- Communicate with government and community stakeholders as directed by the supervisor.
- Maintain awareness and understanding of the NJHPG, its deliverables, and its requirements.
- Interact with co-workers, visitors, and other staff consistent with Jefferson Health values.
Benefits
- Medical insurance, including prescription coverage
- Supplemental insurance
- Dental insurance
- Vision insurance
- Life and AD&D insurance
- Short- and long-term disability insurance
- Flexible spending accounts
- Retirement plans
- Tuition assistance
- Voluntary benefits, including access to group insurance rates and discounts
- Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
- Medical insurance, including prescription coverage, is available to all colleagues, including those working less than part-time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
