Project Coordinator Co-op

Teifi Digital • Vancouver, BC

1d • Hybrid

About The Position

We are seeking a Project Coordinator Co-op to support our delivery pods as they execute high-impact Shopify Plus implementations for our enterprise clients. At Teifi, our Co-op will work closely with Project Managers and pod teams, gaining hands-on exposure to how a digital agency delivers complex e-commerce projects. This is a great opportunity for a student to build real, practical project management and client-services experience, with meaningful ownership of tasks from day one.

Requirements

• Currently enrolled in a post-secondary program (Business, Commerce, Operations, or related field), seeking a co-op/internship term
• Strong organizational skills and attention to detail
• Comfortable managing multiple small tasks and deadlines at once
• Clear written and verbal communication skills
• Interest in project management, e-commerce, or digital agency work
• Eagerness to learn, ask questions, and take initiative

Nice To Haves

• Familiarity with tools like Google Workspace, Slack, or project trackers is an asset; no prior professional experience required

Responsibilities

• Help prepare materials and agendas for client meetings and status calls
• Take meeting notes and help track action items to completion
• Support scheduling and logistics for client and internal meetings
• Support project onboarding activities, including documentation setup and kickoff scheduling
• Help maintain and update project schedules, milestones, and task trackers under PM guidance
• Monitor task and ticket status across the pod, flagging anything that looks delayed or stuck
• Support light resource and capacity tracking across active projects
• Help log and track change requests as they move through review
• Help schedule and organize agile ceremonies (sprint planning, stand-ups, retrospectives)
• Keep sprint boards and tickets in Linear/Jira up to date
• Pull basic delivery metrics (e.g. sprint velocity, task completion) for PM review
• Help track timesheet submissions and follow up on outstanding entries
• Support compiling budget actuals vs. forecast data for PM review
• Assist with organizing invoicing documentation and tracking billing milestones
• Help keep project documentation (including the RAID log) organized and up to date
• Help compile weekly client status report content from the pod
• Support internal reporting on project health for leadership review
• Help onboard new team members to project tools and documentation
• Support scheduling and coordination across the pod
• Participate in retrospectives and process improvement discussion

Benefits

• Hands-on mentorship from Project Managers and delivery leadership
• Hybrid work model, with a Granville Island office and free on-site parking
• Flexibility in work hours designed to accommodate school and personal responsibilities
• Real project exposure and the opportunity to build a foundation for a future PM career
• Regular team culture events, stocked office snacks, and a dog friendly workplace

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed