Project Coordinator - Building Automation Systems

Convergint Technologies Ltd•Calgary, AB

19d•Onsite

About The Position

Convergint is currently recruiting for a Project Coordinator - Building Automation Systems to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing leadership, worksite planning, scheduling, organizing and directing, field installation, and start-up of assigned projects. Position requires that work is executed in a safe manner as per company policies and applicable provincial and federal legislation. The Project Coordinator ensures projects are effectively executed within budgeted cost and time schedules as well as monitors the productivity of crews at the worksite who install/assemble components of products and systems. As a key participant in the relationship with contractors, company and client, the Projects Coordinator plays an important role as a coordinating manager and customer point of contact. The Project Coordinator is expected to provide on-site installation assistance. Approximately 75% of time is spent coordinating projects and the remainder providing job site specific field & office work.

Requirements

Strong installation experience in a technical environment
Strong coaching, mentoring, and staff development skills. Actively seeks ways in which to act as a role model, guide, develop and mentor others within the organization.
Strong team leadership, team building and facilitation skills.
Demonstrates initiative – regularly engages in proactive behaviour and looks for opportunities.
Strongly adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication skills.
Excellent analytical skills necessary to resolve problems and look for solutions.
Good financial analytical skills including cost control.
Good ability to facilitate a collaborative working environment for customers and team members.
Exceptional Excel skills required, in addition to MS Outlook and Word
Basic knowledge and understanding of IT networking principal.
Technical school diploma or related field experience required.
Minimum of five years of previous, construction based, field service/installation or project coordination experience preferred.
Previous experience in the Building Automation and/or Security industry is preferred for this role.
Minimum of three years of project supervisory experience preferred.

Responsibilities

Coordinates and supervises projects from award through completion of project, including overall site supervision of project(s) for successful and timely completion within budget as required by the contract.
Handles multiple projects simultaneously.
Translates a wide variety of customer needs / requirements; reviews and provides input on estimated costs prior to bid; supervision of installation labor and subcontractors; reviews and complies with project schedules, subcontracts, change proposals.
Proactively communicates project requirements to project team and supervisor as and when required.
Identifies potential project risks and develops/implements strategies to minimize impact and control deviations from estimated costs and project deadlines.
Proactively communicates project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.
Coordinates the procurement of installation materials, supplies, services and controls necessary for timely and cost-effective completion of project within budget.
Provides onsite assistance with the commercial and/or industrial installation and start up, check out and turnover processes.
Provides diagnostic and troubleshooting support to existing customers, sales team and service department as necessary for possible problems including electrical and installation problems.
First point of contact to coordinate receiving and dispatch of goods with transporters and suppliers in timely manner.
Authenticates the goods received and record and manage shipments that have any discrepancies in the order. Work with the Purchasing team to address any issues.
Inventory management: Keep and maintain accurate records of all the inventory and stock in the warehouse. This includes facilitating quarterly counts, timely and accurate updates of the inventory listing and adherence to the materials transfer process.
Ensures the proper handling and storage of goods and supplies.
Follows all Company health and safety policies and procedures. Adheres to legal documentation norms pertaining to warehousing.
Ensures the warehouse is clean and organized.
Tracks and manages the tool inventory matrix for the location.
Provides administrative support as required including, but not limited to fleet administration, vacation schedule, uniform inventory and distribution, assist technicians with expenses, order stationery and office supplies, pick up mail, mail out fire verification reports, organize recycling.
Draws purchase orders when required and scans packing slips to the purchasing team for processing in a timely manner.
Presents a professional image of Convergint at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.
Performs supervisory responsibilities including but not limited to: mentoring, coaching and developing colleagues, interviewing, hiring, planning, assigning and directing work, and performance management. Oversees subcontractor work.
Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures.
Performs other duties and responsibilities as requested or required.