Building Automation Project Coordinator L3 (Utah)

Control Solutions Group, Inc.•Sandy, UT

1d•Hybrid

About The Position

Control Solutions Group is seeking a high-energy, detail-oriented Project Coordinator to join our Utah branch. We are currently expanding our team to meet strong regional growth and require a process-driven specialist who thrives in a high-velocity construction environment. You aren't just an administrator; you are the connective tissue between our Sales, Engineering, and Field teams. You will own the project lifecycle—from contract execution to final retention recovery. Your mission is to eliminate administrative friction and protect project margins, ensuring our engineers and technicians can focus on what they do best: delivering world-class Building Automation Systems.

Requirements

2–5 years of experience in the construction or specialty contracting industry (BAS Controls, Mechanical, Electrical, or HVAC is preferred).
Proven experience managing the Submittal, RFI, and Change Order processes.
Basic understanding of construction accounting, specifically AIA Progress Billings (G702/G703) and lien waivers.
Experience reading and interpreting construction blueprints, specifications, and floor plans.
Advanced skills in Microsoft Excel (pivot tables, VLOOKUPs, and data entry are daily requirements).
The ability to manage 20+ active projects simultaneously without losing track of deadlines.
High-level verbal and written communication skills for "managing up" to the Branch Manager and "managing out" to General Contractors.
The "grit" to follow up on unpaid invoices or unapproved Change Orders without damaging customer relationships.
A "perfectionist" streak when it comes to O&M manuals and project closeout packets.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience with construction management software (e.g., Procore, Bluebeam Revu, or PlanGrid) is highly desirable.

Responsibilities

Create digital project folders; ensure all contract documents, estimates, and scopes of work are organized and accessible.
Work with Engineering team to verify equipment selections conform with project specifications. Compile technical data sheets for BAS controllers, sensors, and peripheral devices. Track submittal status with engineers and GCs to ensure "Approved" status is met before mobilization.
Issue POs to vendors based on the approved engineering takeoff.
Proactively track shipping dates and communicate potential delays to the Operations Manager to prevent site downtime.
Verify shipments, organize and consolidate project materials. Generate equipment transmittals and facilitate deliveries.
Draft formal Requests for Information based on technical gaps identified by the Engineering or Field teams (e.g., missing mechanical schedules, conflicting wiring diagrams, or site access constraints).
Maintain an RFI Log to track "Open" vs. "Closed" queries. Proactively follow up with General Contractors or Engineers of Record.
Once an RFI is answered, immediately distribute the resolution to the relevant Project Manager, Engineer, and Lead Technician to ensure the "Latest and Greatest" information is being used on-site.
Flags RFIs that result in a "Change in Scope" for the Sales or Project Management team to ensure a Change Order is processed before work commences.
Own and update the master Change Order Log for all active projects. Track every CO from "Identified" to "Quoted" to "Approved" and finally "Invoiced."
Assist Sales or Project Managers in compiling the "backup" for CO proposals, including labor hour estimates, material quotes, and updated equipment counts.
Regularly follow up with General Contractors and Owners on outstanding CO proposals. Ensure no "extra work" proceeds without a signed CO or a formal "Proceed at Risk" directive from the Branch Manager.
Once a CO is approved, ensure the Engineering team receives the new scope details to update drawings and the Admin Lead is notified to add the value to the monthly AIA billing.
Collect red-lined drawings from the field and compile professional Operation & Maintenance manuals.
Issue warranty letters and archive project databases upon completion.