Project Coordinator, Applied Research

Durham College•Oshawa, ON

1d•Onsite

About The Position

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce. A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Requirements

A minimum of a Master’s Degree in Computer Science, Information Technology, Community Development, Social Sciences, or Business Administration, with course(s) in research methodology and/or project management or similar
A minimum of five years of experience is required, preferably working in the Information Technology sector or with advanced technologies for positions working with industry partners/clients, particularly within a database/software development or advanced technology adoption environment
Sound knowledge of research design and methodology is required.
Required skills include: advanced skills utilizing project management software, Microsoft Office applications, strong critical thinking, attention-to-detail, judgment, interpersonal, organizational, planning, time management and prioritization skills and the ability to coordinate multiple project deadlines and scheduling of resources; demonstrated strong business acumen and excellent written and verbal communication skills; effective communication skills to collaborate with multiple stakeholders at all levels of the College, identifying needs and providing ongoing support; must maintain strict confidentiality while coordinating tasks in all stages of the project lifecycle; ability to be proactive and take initiative, as well as identify and resolve issues.
The incumbent must possess the ability to work independently and as a team member, and maintain appropriate service standards for external partners.
Must possess a valid Ontario Class "G" driver's license and regular access to a vehicle.

Nice To Haves

Experience in intellectual property management, technology transfer, contract negotiation, technology development, and commercialization are strong assets.

Responsibilities

Provide project documentation and administrative coordination for a wide range of AR projects from start to finish, including but not limited to, preparing project agreements, non-disclosure agreements, amending agreements, entering contract and memo requests for research team hiring, and other critical paperwork, as required.
Organizing and attending project meetings as well as scheduling regular progress meetings to review project status, timelines, budgets, and challenges; passing on concerns to the Senior Manager and/or Operations Manager.
Provide guidance and support to teams to implement sound, ethical, and rigorous research plans and practices.
Assist project teams with documentation requirements, including in-kind contributions, receipts, and other project reports.
Monitor and report on progress against established milestones utilizing sound project management principles.
Conducting project close-out meetings to ensure a satisfactory conclusion for every project, addressing issues pertaining to intellectual property, ownership of prototypes and the like; facilitating the execution of a Sign-Off Agreement to formally document the project’s close-out
Collaborating and consulting with the Operations Manager on complex matters.
Maintaining appropriate service standards for external partners/clients.
Preparing regular reports as may be required by funders.
Supporting promotional activities such as website content management, social media campaigns, creation of a monthly e-bulletin, annual report, and the coordination of these activities with applied research partners.
Event planning and coordination, including administration and backend support for events.
Unlock ORSIE’s main-office doors in the morning and lock these doors at the end of the day in coordination with the facilities department
Point of contact for ORSIE visitors, providing information, directions and/or contacting those employees who have guests, as required.
Responding to health and safety related concerns in a timely fashion.
Responsible for picking up and delivering incoming/outgoing mail to/from the College’s main mailroom