Project Coordinator/Administrative Assistant

A & Associates • West Palm Beach, FL

2d • $45,000 - $55,000 • Onsite

About The Position

A & Associates, Inc. is a national staffing, recruiting, and workforce solutions firm placing qualified professionals with top employers across the country. We are actively recruiting a skilled Project Coordinator / Administrative Assistant for a client in the construction industry located in West Palm Beach, FL. This is a temp-to-hire opportunity with a competitive salary range of $45,000 – $55,000 annually for the right candidate.

Requirements

• 2 to 3 years of experience in administrative support, project coordination, or office operations
• Reliable transportation and personal vehicle required
• Strong written and verbal English communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and calendar tools
• Highly organized, dependable, punctual, and capable of managing multiple priorities simultaneously
• Professional phone etiquette and strong interpersonal skills
• Active Notary Public commission or willingness to obtain within 30 days of hire
• Flexibility to attend occasional trade shows or business events

Nice To Haves

• Prior experience in a construction office or supporting a contractor, GC, or subcontractor
• Experience supporting SBE, MBE, DBE, WBE, or similar certification processes
• Basic social media content creation or scheduling experience
• Background supporting executives, business owners, or project managers

Responsibilities

• Answer phones, greet visitors, and maintain a professional front office presence
• Manage executive calendars, schedule meetings, prepare documents, and organize files
• Support project coordination including document tracking, vendor and subcontractor communication, follow-up, and project file maintenance
• Assist with business certifications including SBE and related applications, renewals, document collection, and deadline tracking
• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook
• Attend trade shows, networking events, or business development events as needed
• Assist with basic social media content creation and posting as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed