Project Coordinator Administrative Assistant

Gilliatte General Contractors Inc•Indianapolis, IN

2h•Onsite

About The Position

Gilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide support to the project management team. This position will assist multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments.

Requirements

Proficient in Microsoft Office Applications
Detail-oriented and organized
Switchboard Skills (as needed when receptionist away from desk)
Excellent time-management and the ability to prioritize tasks
Overachieving attitude and enhanced work ethic
Excellent verbal and written communication skills
Knowledge of general construction industry
Ability to meet deadlines
Ability to work in stressful situations

Nice To Haves

Experience with construction submittal processes preferred
Experience with AIA (American Institute of Architects) contracts/software preferred

Responsibilities

Coordinate and support all areas of the projects
Attention to details, organization, and making digital files
Create, track, and manage flow and distribution of submittals
Prepare the project closeout documentation
Preparation and revision of construction contracts, including owner change orders and other related documents as directed by the project management team
Preparation of subcontractor contracts, purchase orders and change orders
Preparation and distribution of RFI’s to architects, owners, subcontractors, and superintendents
Distribution of ASI's to Subcontractors, and superintendents
Project database information entry
Preparation of owner/subcontractor progress meeting minutes
Fielding telephone calls
Filing
Other tasks as assigned
The ability to deliver bids and projects to contractors when needed.
The ability to have an acceptable MVR (moving vehicle report)