Project & Administrative Coordinator

Walker Consultants•Houston, TX

2d•$28 - $38•Onsite

About The Position

Walker Consultants is seeking a highly organized and detail-oriented Project & Administrative Coordinator to serve as a key resource supporting national client programs and Texas office operations. This role is responsible for project setup, document management, ERP administration, workflow coordination, and maintaining accurate project information across a high-volume portfolio. The ideal candidate is proactive, adaptable, and able to balance project coordination with traditional administrative responsibilities. Success in this role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Requirements

3+ Years of administrative, project coordination, or project support experience
Exceptional organizational and time management skills
Strong attention to detail and accuracy
Advanced proficiency in Microsoft Office Suite, particularly Excel
Experience working within an ERP or project management system
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Ability to work independently while collaborating effectively with multiple teams

Nice To Haves

Associates degree or higher or equivalent work experience
Administrative experience within the Architecture, Engineering, Construction, or Consulting industry
Experience with Deltek Vision, Vantagepoint, or a similar ERP platform
Experience supporting large client programs or national accounts
Experience supporting project manager and technical professionals
Familiarity with project setup, project accounting processes, and contract administration
Experience coordinating work across multiple offices or geographic regions

Responsibilities

Coordinate project setup and maintenance within the ERP system
Maintain accurate project records, spreadsheets, client data, and project documentation
Organize contracts, proposals, reports, and project deliverables
Support project managers and technical staff with project administration
Track project status and assist with workload management
Serve as main point of contact for coordinating project-related communication between multiple offices and departments
Assist with contract processing, project modifications, invoicing, and project closeout activities
Monitor project data for accuracy and completeness
Develop and maintain project tracking logs, reports, and dashboards
Support administrative processes associated with national account growth and expansion
Assist with meeting coordination, scheduling, and conference room management
Assist with document preparation, formatting, and distribution
Coordinate office activities, events, and employee communications
Maintain office records and administrative files
May assist with invoice processing, expense reporting, and other accounting-related administrative tasks
Support proposal and business development activities as needed
Serve as a backup resource for office administrative functions during peak workload periods or staff absences
Maintain the professional appearance of the office environment
Maintain inventory of office supplies and order as needed which may require lifting in excess of 20 pounds
Responsible for incoming and outgoing mail
Assist with desk set-ups as needed

Benefits

Annual discretionary bonus program
Opportunity to purchase Walker stock
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank
100% compensation replacement during short-term disability leaves
Paid parental leave
Paid community involvement hours
Tuition and licensure reimbursement, and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups