Project Administrative Coordinator

Kiewit • Abilene, TX

4d • Onsite

About The Position

The Project Administrative Coordinator will provide on-site administrative support for a large-scale data center construction project. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.

Requirements

• Prior administrative support experience required
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.
• May work at various different locations and conditions may vary.

Nice To Haves

• A bachelor's or associate’s degree related to the role strongly preferred

Responsibilities

• Coordinate new hire onboarding, orientations, employment documentation, and personnel files.
• Manage I-9, E-Verify, and compliance-related employment records.
• Distribute hiring, benefits, and payroll-related materials.
• Serve as the primary point of contact for employee inquiries regarding policies, procedures, and resources.
• Provide administrative support including visitor reception, meeting coordination, data entry, reporting, and SharePoint management.
• Prepare correspondence, presentations, agendas, and meeting materials.
• Manage badge issuance, visitor access, catering, and office logistics.
• Generate and maintain HR and business reports.
• Track and manage project-related budgets and expenses.
• Perform additional HR and administrative support duties as needed.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree