Administrative Project Coordinator

Aston Carter • Lunenburg, MA

5d • Onsite

About The Position

We are seeking a highly detail-oriented Administrative Project Coordinator to support our construction team at our Lunenburg, MA headquarters. This position is heavily focused on administrative support, documentation, and tracking, and plays a key role in ensuring projects run smoothly behind the scenes. This is a fast-paced, team-oriented environment ideal for someone who excels at organization, accuracy, and managing high volumes of administrative tasks.

Requirements

• Highly detail-oriented
• Excels at organization, accuracy, and managing high volumes of administrative tasks
• Experience with ViewPoint, B2W, or similar systems is a plus
• Familiarity with construction project documentation (purchase orders, change orders, invoices, insurance certificates, bid bonds)
• Proficiency in maintaining digital and physical filing systems
• Ability to track deadlines, addendums, and required documentation
• Experience with data entry and maintaining logs, spreadsheets, and reports

Nice To Haves

• Experience in a construction environment
• Familiarity with construction project documentation (purchase orders, change orders, invoices, insurance certificates, bid bonds)
• Proficiency in maintaining digital and physical filing systems
• Ability to track deadlines, addendums, and required documentation
• Experience with data entry and maintaining logs, spreadsheets, and reports

Responsibilities

• Provide administrative support across all phases of construction projects
• Assist with coordinating and organizing bid documentation, including pulling plans, tracking addendums, and distributing bid results
• Prepare and maintain project documentation including purchase orders, change orders, and other internal records
• Accurately track and organize project data, logs, and spreadsheets
• Process and review invoices, ensuring accuracy in quantities and supporting documentation
• Maintain organized digital and physical filing systems for all project-related documents
• Support project setup and data entry across internal systems (ViewPoint, B2W, etc.)
• Handle requests for insurance certificates, bid bonds, and related documentation
• Assist with compliance documentation and reporting requirements
• Provide general administrative support to Project Managers, Estimators, and field teams

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed