Project Coordinator 1

EC Electric • Portland, OR

1d • Onsite

About The Position

The primary responsibility of the Project Coordinator 1 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 1 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

Requirements

• Two or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative construction experience, in lieu of electrical construction experience.
• High level of customer service to internal and external customers
• A high degree of accuracy and attention to detail
• Must be able to work independently
• Excellent communications skills (written and verbal)
• Proficiency at the intermediate or higher level in MS Word and Excel
• Ability to prioritize and organize workload
• Handle multiple tasks to successful and on-time completion

Nice To Haves

• Experience with Viewpoint Construction Software preferred

Responsibilities

• Assist with project start-ups and close-outs.
• Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
• Prepares routine correspondence (letters, memos, meeting notes and proposals).
• Bid Tracking Log - Creating Bid Numbers and Maintaining.
• Subcontract Checklist.
• Certificate of Insurance Requirements, Bonds, Billing Requirements.
• Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
• Assist team with requests for project documentation.
• Create submittal packages from information provided by the Project Manager or Assistant Project Manager.
• Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
• Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
• Provide copies or scans of drawings.
• Assist with RFI’s.
• Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
• Process electrical permits and process plan reviews with supporting documentation.
• Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
• Other duties as assigned.

Benefits

• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• competitive pay rate
• paid holidays and PTO
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed