Project Controls Coordinator

HNTB Corporation•Baton Rouge, LA

1d•Onsite

About The Position

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. The role coordinates tasks and provides professional project management support to one or more project teams in an assigned discipline. It assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases. The position also assists in managing document control processes using SharePoint and ProjectWise, including organizing, tracking, versioning, and distributing project documentation, while also supporting general administrative functions such as recordkeeping, correspondence, meeting management and coordination of project activities.

Requirements

Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience
Basic understanding of project controls, reporting, and document control processes
Strong organizational skills with the ability to manage multiple tasks and deadlines
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint)
Effective communication skills, both written and verbal
Ability to work collaboratively as a team player in a fast-paced environment
Attention to detail and a proactive approach to problem-solving

Nice To Haves

Experience with document control systems such as SharePoint and ProjectWise
Experience supporting project reporting, deliverables tracking, and stakeholder coordination
Ability to adapt quickly and take initiative in a dynamic project environment

Responsibilities

Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews.
Monitors and evaluates project timeline and activity and delivers updates to protect team.
Assists in the management, maintenance, and distribution of project schedules in applicable software.
Monitors, tracks, and files large amounts of project documentation.
Uploads and downloads deliverable documents to and from client systems.
Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
Communicates basic issues, problems, or additional information to project managers and project stakeholders.
Performs other duties as assigned.