Project Controls Assistant

JT Engineering, Inc.•Hobart, WI

About The Position

JT is seeking a detail-oriented Project Controls Assistant to support project teams through document management, administrative coordination, and office operations. The position helps ensure project records are accurate, complete, organized, and maintained according to company standards, while also providing general administrative support and helping create a professional, welcoming office environment. The role may provide backup administrative and project support across the team and assist with special assignments as needed. Occasional out-of-town and overnight travel may be required for professional development or project-related work.

Requirements

At least 1 year of administrative assistance experience in accounting, business administration, or engineering.
Strong organizational and multitasking abilities.
Adaptability and flexibility to take on alternate responsibilities.
Strong attention to detail and commitment to quality work.
Service-oriented personality.
Self-motivated, with the ability to take initiative, work independently, and proactively identify and address administrative and project support needs.
Excellent verbal and written communication skills.
Ability to work cooperatively with a team.
Strong computer skills, particularly Microsoft Word and Excel, and document reader software such as Adobe or Bluebeam.
Familiarity with project management tools and applications.
Legally authorized to work permanently in the country where the position is located, without time limitations, restrictions, or the need for work sponsorship.
Ability to travel occasionally out of town and overnight for professional development and/or project-related work.

Responsibilities

Welcome visitors and direct clients, vendors, and guests to appropriate team members or meeting locations.
Answer and route incoming phone calls professionally and courteously.
Maintain, organize, and distribute project documentation, including contracts, submittals, reports, meeting minutes, and other project records.
Ensure project documentation is accurate, complete, and filed according to company standards.
Assist with tracking and maintaining compliance with internal project processes and procedures.
Coordinate incoming and outgoing mail, shipments, and deliveries.
Provide administrative support for project- and office-related activities.
Assist with special projects, data entry, and other assignments supporting operational and business needs.
Serve as a backup resource for administrative and project support functions across the team.
Help maintain a professional, organized, and welcoming office environment.
Perform other duties as assigned.

Benefits

Year-end bonus program that shares company success.
Medical, dental, vision, life, and disability insurance.
401(k) with a generous match, starting on day one.
Generous paid time off and nine paid holidays.
Paid community service hours.
Ongoing technical and leadership training for career growth.
Wellness program.
Company events.
Philanthropic initiatives, including an annual partnership with Blood Cancer United.
Flexible work environment supporting work/life balance.