Project Controls Assistant

JT Engineering • Green Bay, WI

8d

About The Position

JT is seeking a detail-oriented Project Controls Assistant to support project teams through document management, administrative coordination, and office operations. The role contributes to successful project delivery by helping ensure project records are accurate, complete, organized, and maintained according to company standards. It also provides administrative support across project and office activities and helps maintain a professional, welcoming workplace. The position may occasionally require out-of-town and overnight travel for professional development or project-related work.

Requirements

• At least 1 year of administrative assistance experience in accounting, business administration, or engineering.
• Strong organizational and multitasking abilities.
• Adaptive and flexible when taking on alternate responsibilities.
• Strong attention to detail and ability to complete quality work.
• Service-oriented personality.
• Self-motivated, with the ability to take initiative, work independently, and proactively identify and address administrative and project support needs.
• Excellent verbal and written communication skills.
• Ability to work cooperatively with a team.
• Strong computer skills, particularly Microsoft Word and Excel, and document reader software such as Adobe or Bluebeam.
• Familiarity with project management tools and applications.
• Legally authorized to work permanently in the country where the position is located, without time limitations, restrictions, or the need for work sponsorship.
• Ability to travel occasionally out of town and overnight for professional development and/or project-related work.

Responsibilities

• Welcome visitors and direct clients, vendors, and guests to appropriate team members or meeting locations.
• Answer and route incoming phone calls professionally and courteously.
• Maintain, organize, and distribute project documentation, including contracts, submittals, reports, meeting minutes, and other project records.
• Ensure project documentation is accurate, complete, and filed according to company standards.
• Assist with tracking and maintaining compliance with internal project processes and procedures.
• Coordinate incoming and outgoing mail, shipments, and deliveries.
• Provide administrative support for project and office-related activities.
• Assist with special projects, data entry, and other assignments supporting operational and business needs.
• Serve as a backup resource for administrative and project support functions across the team.
• Help maintain a professional, organized, and welcoming office environment.
• Perform other duties as assigned.

Benefits

• Year-end bonus program that shares company success.
• Medical, dental, vision, life, and disability insurance.
• 401(k) with a generous match, starting on day one.
• Generous paid time off.
• Nine paid holidays.
• Paid community service hours.
• Ongoing technical and leadership training.
• Wellness program.
• Company events.
• Flexible work environment supporting work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed