Project Controls Assistant

EXP US Services • Chicago, IL

10d

About The Position

Exp Federal is seeking a Project Controls Assistant for its Construction & Mission Support Group. The role supports project managers and operational leadership by maintaining project cost information, preparing financial reports and forecasts, monitoring budgets, and helping ensure project records are accurate and audit-ready. The position may be based near the Atlanta, Georgia; Chantilly, Virginia; or Chicago, Illinois office.

The successful candidate is an independent, self-motivated communicator who enjoys collaborating across disciplines and working in a non-corporate environment. The position supports federal government projects and works with project teams, Accounting, and other stakeholders on cost control, billing support, project changes, and financial closeout.

This is a full-time position with an annual salary range of $62,700 to $77,900. Compensation depends on factors including skills, experience, certifications, and work location.

Requirements

• Bachelor’s degree in finance, accounting, business, construction management, project management, or a related field; equivalent relevant experience may be considered.
• Three to five years of relevant experience.
• Demonstrated experience developing or maintaining project budgets, tracking costs, preparing forecasts, and analyzing budget-to-actual variances.
• Strong organizational skills and ability to manage multiple projects, deadlines, and reporting cycles accurately.
• Ability to work near the Chicago, Atlanta, or Chantilly office.
• U.S. citizenship is required for the company’s positions in accordance with 8 U.S.C. 1324b.2c.

Nice To Haves

• Experience with project management or construction management software, such as Kahua.
• Experience supporting federal government contracts, construction-management programs, or architecture and engineering projects.
• Working knowledge of project cost structures, labor and expense tracking, commitments, change management, billing, and project closeout.

Responsibilities

• Maintain and update project budgets, cost plans, and financial tracking tools in coordination with project managers.
• Monitor project commitments, actual costs, labor charges, expenses, and remaining budgets.
• Prepare recurring cost reports, budget summaries, forecasts, and variance analyses for project and operational leadership.
• Identify budget variances, cost trends, and potential overruns; communicate findings and support corrective actions.
• Support estimate-to-complete and estimate-at-completion updates by collecting, validating, and reconciling project cost data.
• Review project financial information for accuracy and coordinate with Accounting and project teams to resolve discrepancies.
• Assist with invoice review, billing support, purchase order and subcontract tracking, and documentation of project commitments.
• Maintain cost-control records, logs, supporting documentation, and audit-ready project files in Kahua and other business systems.
• Support project setup, coding structures, budget revisions, change tracking, and financial closeout activities.
• Prepare financial portions of project progress reports and provide cost information for internal and client-facing deliverables.

Benefits

• Health insurance, including medical, dental, and vision coverage.
• Health Savings Account and Flexible Spending Account options, including company HSA funding contributions.
• Company-sponsored long-term disability, short-term disability, and life insurance.
• 401(k) employer match.
• Wellness reimbursement for fitness memberships and other qualified programs.
• Pre-tax funds for qualified transportation and parking expenses.
• Learning and Development tuition reimbursement.
• Generous paid time off policy.
• Professional growth and development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level