Project Controller

DMK Development•Louisville, KY

About The Position

We're growing — and that's exactly why this position is open. As our new Project Controller, you'll be the financial and administrative backbone of our project teams. You'll keep budgets tight, contracts clean, and vendors accountable so our PMs can stay focused on building great projects. This is a highly interactive role. You'll work directly with Project Managers, subcontractors, and vendors every day. Expect a fast-paced environment where staying ahead of the details really matters.

Requirements

2–5 years of experience in construction billing, contract administration, or project accounting
Proficiency in Microsoft Office; experience with construction ERP software such as Procore and Sage 100
Strong organizational and multitasking abilities — you can prioritize without being told
Excellent attention to detail and accuracy
Effective communication and follow-up skills; comfortable working with subcontractors and vendors
Ability to work independently and as part of a team

Responsibilities

Coordinate receipt, review, and processing of subcontract pay applications, PO invoices, and back charges
Research and reconcile invoices that don't align with project budgets
Collect and maintain vendor compliance documents per project and billing cycle
Collaborate with vendors and Project Managers to investigate and resolve billing issues
Handle AP administration and reporting, including weekly funding to subs and vendors
Set up vendor databases, terms, and related info upon subcontract and PO issuance
Enter subcontracts and POs into the ERP system per contract issuance docs
Maintain electronic files for all subcontract and PO documents by project
Prepare and transmit subcontract and PO docs to vendors and shepherd them through execution
Deliver contract peripherals (billing instructions, Notice to Proceed) upon execution
Enter budget adjustments, change orders, PO adds, credits, and chargebacks into the ERP
Monitor and update Contract Checklists to track progress of contract deliverables
Maintain the PM List — administrative follow-ups, action items, and progress notes
Keep T&M trackers, Allowance logs, and Back Charge logs current for assigned projects
Track Closeout Checklists for administrative deliverables and field compliance through final payment
Assist with investigative and creative project cost accounting reports