Project Controller

Encompass Energy Services•Houston, TX

About The Position

The Project Controller supports project management teams by using company tools and systems to monitor and maintain project health and ensure proper invoicing practices. The role includes reviewing project initiation documents, setting up projects, maintaining project records and resource forecasts, managing invoices, tracking project financials and status, assisting with change orders, and closing out projects. This position requires eligibility to work in the United States; Encompass Services, LLC will not sponsor visa applications.

Requirements

Strong analytical and organizational skills.
Excellent communication and interpersonal skills.
Great attention to detail.
High aptitude for learning and retaining new knowledge.
Strong self-management and independence.
Knowledge of project life cycle phases and contract management.
Ability to work independently and with a team.
Must be eligible to work in the United States; visa sponsorship is not available.

Responsibilities

Review proposal documents to ensure project initiation documentation is accurate and complete.
Initiate and configure new projects and PICs, ensuring details are accurate and aligned with organizational standards.
Review project folders to ensure relevant documents are saved, including proposals, budget tables, MSAs/POs, and NTPs.
Maintain resource allocation and personnel forecast trackers.
Generate, review, and adjust invoices in alignment with project progress.
Coordinate invoice pre-approvals and client uploads.
Prepare and manage client-required invoice documentation.
Send invoices and follow up as needed to ensure timely payments.
Create and maintain reports on budgets, margins, invoices, and overall project status.
Review aging reports to monitor outstanding receivables.
Assist with creating change orders and ensure updates are accurately reflected and aligned in systems.
Participate in regular project health and invoicing meetings with Project Managers.
Escalate project-related issues to Project Managers.
Close projects in systems.
Ensure all project-related costs are entered.
Archive the job folder approximately 90 days after closeout.