Project Billing & Contracts Specialist

Go Maverick Group•Chesterland, OH

11d•Hybrid

About The Position

Go Maverick Group's client, a family-owned organization serving Northeast Ohio through various services including landscape design, construction, property management, and commercial snow and ice management, is seeking a Project Billing & Contracts Specialist. This role is crucial for managing the financial and contractual administration of large-scale projects. The specialist will oversee the entire contract lifecycle for customers, subcontractors, and vendors, ensuring accurate project billing, cost tracking, compliance, and financial reporting. This position acts as a key partner to operations, finance, and leadership teams, owning project financial processes from contract award to completion. The ideal candidate possesses strong contract administration and project accounting knowledge, exceptional attention to detail, and the ability to work independently in a fast-paced setting.

Requirements

3+ years of experience in project accounting, project billing, accounts payable, and purchase order management.
Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience).
Attention to detail with strong organizational and analytical skills.
Ability to manage multiple tasks, projects, and competing priorities while meeting deadlines.
Strong verbal and written communication skills.
Experience with ERP and project management systems such as Aspire.

Nice To Haves

Knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management.
Experience in construction, landscape construction, facilities services, or project-based industries.
Advanced proficiency with Microsoft Excel and financial/accounting systems.
Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation.

Responsibilities

Assist with project change orders throughout the project, including preparation and submission of customer invoices.
Review, process, and maintain contracts, subcontracts, change orders, and related project agreements.
Maintain organized contract files and documentation to support audits, legal reviews, and operational needs.
Track payment status, accounts receivable activity, and project cash flow.
Communicate proactively with teams regarding billing status, collections, and outstanding balances.
Collect, review, and process monthly subcontractor and supplier invoices.
Verify invoices are properly accrued and charged to the appropriate project budgets.
Support subcontractor compliance requirements, including insurance certificates, labor agreements, and required documentation.
Work with project managers and operation teams to support project execution and financial performance, including bid preparation, contract review, and project onboarding activities.