Project Billing Specialist

Rhoads Industries, Inc.•Philadelphia, PA

4d•Onsite

About The Position

Rhoads Industries is seeking a Project Billing Specialist to join their dynamic, fast-paced, and growing team. The Project Billing Specialist is responsible for preparing, reviewing, and submitting accurate customer invoices, reports, and supporting documentation for government and commercial contracts. This role supports contract billing activities, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and cost-reimbursable invoices, while monitoring funding levels, ensuring compliance with contract requirements, and supporting audit activities. The position collaborates closely with Program Management, Contracts, and Accounting teams to resolve billing issues, maintain accurate project financial data, and improve billing processes.

Requirements

U.S. Citizenship required.
High School Diploma or GED required.
Bachelor’s degree in Accounting, Finance, Business, or related field
3+ years of relevant billing or government contracting experience preferred
Experience preparing CPFF, T&M, and Cost-Reimbursable invoices
Strong attention to detail, accuracy, and ability to work efficiently in a high-volume, deadline-driven environment
Experience with WAWF/PIEE or other government invoicing portals
Familiarity with indirect rates, funding ceilings, and allowable cost principles
Excellent communication, analytical, and problem-solving skills
Strong planning, organizational and communication skills
Advanced proficiency in Microsoft Excel required

Responsibilities

Prepare and submit monthly invoices, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and commercial billings
Prepare and submit required eCraft reports, ensuring accuracy and compliance with contract and internal reporting requirements.
Preparation of monthly and weekly status reports
Distribution of production man hours to project specific coding
General project support tasks including, project set up, entering and updating budgets, ad hoc data reporting as requested
Monitor funding levels and ensure billings do not exceed contract ceilings
Responding to customer data requests
Collaborate with Program Managers, Contracts, and Accounting teams to resolve billing discrepancies or issues
Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
Prepare supporting documentation for audits and financial reviews
Contribute to continuous process improvement within the billing function to enhance efficiency and accuracy
Additional duties as assigned.