Project Billing & Contracts Specialist

Go Maverick Group•Chesterland, OH

10d•Hybrid

About The Position

Go Maverick Group's client is a family-owned organization comprised of four affiliated brands serving Northeast Ohio through landscape design, construction, property management, outdoor living, material supply, and commercial snow and ice management services. They are looking for a Project Billing & Contracts Specialist who will play a critical role in managing the financial and contractual administration of large-scale projects across the organization. This position oversees the complete contract lifecycle for customers, subcontractors, and vendors while ensuring accurate project billing, cost tracking, compliance, and financial reporting. Serving as a key partner to their operations, financial and leadership teams, this individual maintains ownership of project financial processes from contract award through project completion. The ideal candidate combines strong contract administration expertise with project accounting knowledge, exceptional attention to detail, and the ability to operate independently in a fast-paced environment.

Requirements

3+ years of experience in project accounting, project billing, accounts payable, and purchase order management.
Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience).
Attention to detail with strong organizational and analytical skills, the ability to manage multiple tasks projects and competing priorities while meeting deadlines.
Strong verbal and written communication skills.
Experience with ERP, and project management systems such as Aspire.

Nice To Haves

Knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management.
Experience in construction, landscape construction, facilities services, or project-based industries, would be preferred.
Advanced proficiency with Microsoft Excel and financial/accounting systems.
Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation.

Responsibilities

Assist with project change orders throughout project, including assisting with the preparation, and submission of customer invoices.
Review, process, and maintain contracts, subcontracts, change orders, and related project agreements; including maintaining organized contract files and documentation to support audits, legal reviews, and operational needs.
Track payment status, accounts receivable activity, and project cash flow.
Communicate proactively with teams regarding billing status, collections, and outstanding balances; assist with accounts receivable activity, and project cash flow.
Collect, review, and process monthly subcontractor and supplier invoices; verify invoices are properly accrued and charged to the appropriate project budgets.
Support subcontractor compliance requirements, including insurance certificates, labor agreements, and required documentation.
Work with project managers and operation teams to support project execution and financial performance, including bid preparation, contract review, and project onboarding activities.