Part-time Project Associate
About The Position
NYU Grossman School of Medicine is a top-ranked medical school with a 175-year history of training physicians and scientists. As an integral part of NYU Langone Health, the school is dedicated to improving the human condition through medical education, scientific research, and patient care. NYU Langone Health values equity and inclusion, striving to be a place where diverse faculty, staff, and students can thrive. The Jordan Wellness Collaborative (JWC) Lab is a multidisciplinary research and practice collaborative focused on substance use, mental health, and accessible health systems. The JWC partners with community organizations, health systems, and stakeholders to design, implement, and evaluate initiatives that promote wellness and reduce disparities in care access and outcomes. This Part-Time Project Associate position will provide administrative and programmatic support to the Principal Investigator (PI) and research team, ensuring efficient day-to-day operations of the JWC and NYU UC2 Hub. Responsibilities include scheduling, note-taking, document and data organization, assisting with project material preparation, and supporting the coordination of special events.
Requirements
- Associate's Degree is required.
- Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience.
- Effective Oral, written communication and interpersonal skills.
- Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access.
- Ability to develop basic formulae for spreadsheets; set up routine computer procedures.
- Ability to access e-mail, electronic calendars, and other basic office support software.
- Ability to proofread documents and write clear, concise 1st draft.
- Ability to type at a speed of at least 45 net words per minutes.
- Knowledge of standard office practices.
- Ability to multi-task while paying attention to details.
- Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.
Nice To Haves
- Associate's degree in a related field with 2 to 3 years of related experience in an office setting is preferred.
- Qualified candidates must be able to effectively communicate with all levels of the organization.
Responsibilities
- Assist with logistics for selected Hub meetings and activities, including preparing agendas, organizing materials, and maintaining shared documents and files.
- Maintain basic tracking tools such as calendars, task lists, and spreadsheets to support monitoring of project timelines and deliverables.
- Assist with coordinating special events, such as occasional workshops, trainings, or community-focused meetings, by supporting planning, invitations, materials preparation, and day-of logistics.
- Support scheduling and coordination of meetings for the PI and project teams, focusing on key recurring meetings and priority engagements.
- Prepare and distribute meeting agendas, virtual meeting links, and related documents in advance.
- Attend designated meetings, take clear and accurate notes or minutes, and circulate summaries and action items.
- Support internal and external communication by drafting routine emails and follow-up messages, including scheduling requests, reminders, and simple information inquiries.
Benefits
- Financial security benefits
- Generous time-off program
- Employee resources groups for peer support
- Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
