Project Assistant

TRC Companies • NY-Clifton Park, NY

10d • $27 - $31 • Onsite

About The Position

TRC is seeking a highly motivated Project Coordinator to support the contracting and management of energy efficiency and clean energy incentive programs and related administrative functions. Eligible candidates will be hands-on, highly skilled resource with a combination of project administration and support activities experience. Background in working with public authorities, state agencies, and utility grant programs is a plus.

Requirements

• 1+ years of administrative support or entry-level project management support
• Bachelor's degree or equivalent
• Excellent verbal and written communication skills, time management organizational skills, and attention to detail
• Excellent computer skills: proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and use of Customer Relationship Management (CRM) technologies
• Team-oriented, hands-on, highly skilled, adaptive, client-focused mentality, ability to meet timelines and ability to work with little supervision.

Nice To Haves

• Background in working with public authorities, state agencies, and utility grant programs is a plus.
• Experience working with state agencies, public authorities and utility energy efficiency financial incentive and grant programs a plus but not required
• Collect and document project requirements, successfully handle multiple projects simultaneously, and meet deadlines in a fast-paced environment

Responsibilities

• Assist Project Managers and Contract Managers with day-to-day program and project management activities.
• Perform ongoing quality assurance and quality control (QA/QC) reviews of project, financial, and reporting databases.
• Support project execution by accurately completing project documentation, including contractor evaluations, and project records.
• Perform data entry and maintain project information within Salesforce and other business systems.
• Provide administrative support, including preparing documentation, maintaining records, and coordinating communications.
• Follow up with customers, contractors, and stakeholders to obtain required information, documentation, and project updates.
• Track action items, risks, issues, and project status updates to support successful project delivery.
• Ensure compliance with organizational policies, project procedures, and documentation standards.
• Support continuous improvement initiatives by identifying opportunities to enhance project processes and data management practices.
• Support multiple programs within the Shared Services portfolio.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level