Project Assistant

Arcadis•Toledo, OH

5d•$60,000 - $75,000•Hybrid

About The Position

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Midwest Region. (primarily Ohio, Michigan and Indiana) You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics. This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Requirements

Strong interpersonal and communication skills
High level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
Highly motivated and demonstrate a drive to pursue continual innovative improvements in processes
Exceptional time management and organizational abilities
Capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously
Excellent analytical skills with a keen attention to detail
Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Nice To Haves

1-3+ years of related experience.
Finance background or coursework
Previous experience with client billing procedures
Previous administrative experience in a fast-paced setting

Responsibilities

Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
Coordinate with subcontractors on billing requirements.
Set up new projects and update project forecasts in the project management tools.
Prepare documents associated with client billing related to client contracts.
Verify invoices comply with contract terms.
Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
Participate on monthly project reviews with Finance Managers and Project Managers.