Project Assistant

BDO USA • San Juan, PR

3d • Onsite

About The Position

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. This role involves managing multiple calendars, arranging meetings, conference calls, and video conferences using Outlook, MS Teams, and Zoom. The assistant will also proofread and edit documents and reports, and assist case management staff and program leadership with administrative duties related to state and Federal grant programs. A key responsibility is serving as the primary point of contact for office staff, program applicants, and client visitors within the program intake center. The position also entails coordinating meals for various meetings, assisting with travel and meeting arrangements, data entry, correspondence, and document scanning, as well as entering time and expense information for staff when requested. Other duties may be required.

Requirements

• High school diploma
• Proficiency in Microsoft Office
• Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
• Ability to troubleshoot and solve problems

Nice To Haves

• Associate’s degree
• Two (2) or more years’ experience in a professional office environment
• Familiarity with document retention software
• Bilingual Spanish

Responsibilities

• Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
• Proofreads and edits documents and reports
• Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
• Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
• Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
• Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
• Enters time and expense information into the time entry system for staff when requested
• Other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees