Project Assistant

ENDIPREV Group•North Shields, NE

4d•Onsite

About The Position

Muehlhan Group and its subsidiaries specialize in services across Wind and Industrial Services. In the Wind segment, the company offers wind power-related services in the areas of offshore, blade (rotor blades for wind turbines), high voltage, paint (painting and surface protection), onshore, inspection work and manpower solutions. The Industrial Service segment offers surface protection, scaffolding and access technology, steel construction and insulation services. The Group is headquartered in Germany. Endiprev is a Muehlhan Wind Service company. We are strengthening our EHV team with a Project Assistant. The position is based in our North Shields, UK office. The Project Assistant supports departmental organization and administration by assisting Project Managers.

Requirements

Availability for full time office work form our office in North Shields
Solid organizational abilities to help coordinate resources, schedules, and project tasks.
Clear written and verbal communication skills to support effective collaboration with team members and stakeholders.
Experience with administrative duties, contributing to well-maintained documentation and reporting.
Comfortable handling multiple tasks and addressing issues as they arise in a dynamic work environment.
Familiarity with health and safety guidelines to help maintain a safe and compliant workplace.

Responsibilities

Plan and coordinate the allocation of personnel to active projects in collaboration with the Project Managers, ensuring optimal use of resources.
Work with Project Managers to organize team mobility, coordinating with Travel & Accommodation department
Partner with the People department to ensure that Customer’s training platforms are updated per training matrix requirements.
Identify field technicians’ training needs and report them to the Project Manager.
Support project managers in aligning project tasks with employees' career interests.
Review and assist with work hour records approval, and reimbursement of project-related expenses, including fuel sheet transactions, in coordination with the Project Manager.
Assist on the billing process for projects according to contracts and customer requirements in coordination with the Project Manager.
Assist with customer’s invoicing workflows and pro-forma invoice approval within the established payment deadlines.
Enforce the safety procedures of MWS and customers, working to ensure that all team members comply with safety rules.
Assist in safety documentation tracking and distribute compliance checklists, coordinating with safety officers as necessary.