Project Assistant

Story Construction•Ames, IA

16d•Onsite

About The Position

The Project Assistant (PA) fulfills a vital role in the construction industry and to the success of Story Construction Co. This position requires strong organizational skills, high accuracy, a keen eye for details, and the ability to become proficient in our industry-specific software programs. The PA provides administrative support for general construction and construction management projects. This position interacts with various departments within the company and reports to the Office Manager. The PA also acts as a liaison between Story Construction, subcontractors, and suppliers.

Requirements

High School Diploma or equivalent.
Proficient with Microsoft Office.

Nice To Haves

Previous experience (2+ years) as an administrative assistant in an office role preferred, but not required.

Responsibilities

Organizes records, compiles reports, and maintains project files.
Accurately enters project data into the appropriate software systems.
Generates and prepares subcontracts, purchase orders, and other project related documents as assigned.
Monitors document status until each has been executed, returned, scanned, and filed.
Maintains all documents for each project using the established filing and storage systems; seeks out missing documents.
Creates subcontractor/supplier lists for each project.
Assists with the scheduling of regular meetings as required by the project team. Prepares and distributes agendas, action items, meeting reminders, and minutes for regular meetings.
Provides administrative support for assigned jobs, thereby enabling the Project Manager, Project Engineer, and Superintendent to focus on other aspects of the construction project.
Additional duties as assigned.